Executive Assistant
1 month ago
**Overview**
Bump Physio & Co. is a boutique physiotherapy brand dedicated to empowering the lives of women through health. We are seeking a highly organized and motivated Executive Assistant to join our dynamic team and support leadership in managing day-to-day operations and achieving business goals.
The Executive Assistant will provide high-level administrative support to the CEO, Clinical Team Lead and other leadership team members, ensuring smooth and efficient operations within the clinic.
**Duties**
- Overseeing, maintaining and updating clinical, admin and management team schedules as needed (shift changes, vacations, sick day tracking, new team members etc.)
- Prepare reports, presentations, and documents for executive meetings and team needs.Support human resources functions for the team including scheduling, onboarding and offboarding of new employees, and maintaining employee records.
- Inventory and supplies: Managing, sourcing and procuring clinic inventory, supplies, running errands for all Bump locations.
- Assist with basic bookkeeping, invoicing, and expense tracking including e-transfers, budgets, uploading receipts to Dext as required.
- Supports the Clinical Operations Manager with Coordinating billing and payment processing with clients and vendors as needed.
- Assists with payroll when needed.
- Organize and manage special projects, events, or initiatives led by the leadership team.
- Maintain confidentiality regarding sensitive information and exercise discretion in all interactions.
**Requirements**:
EXPERIENCE: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role. Basic bookkeeping knowledge and experience working in a clinical setting preferred.
EXTREMELY ORGANIZED: Excellent organizational and time-management skills.
ANTICIPATES NEEDS: Utilizes analytical skills and a broad understanding of the business to effectively interpret needs.
LOYAL: You share in the long-term mission, vision and values of Bump Physio & Co, and want to grow with the organization.
ORGANIZED: You must be able to navigate multiple tasks and projects at the same time, efficiently and in a systematic way.
COMMUNICATION IS KEY You have a way with words and people and can navigate any situation and make anyone feel supported and heard with just a few words.
ADMIN SKILLS: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
At Bump Physio & Co., our vision is to inspire social change and improve access to quality pelvic health and pre and postnatal care for all. Successful team members are empathetic, have innate initiative, possess a collective growth mindset and are always striving for exceptional client care.
**Job Types**: Full-time, Permanent
Pay: $55,000.00-$70,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Casual dress
- Company events
- Extended health care
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off
- Wellness program
- Work from home
Schedule:
- Monday to Friday
- Weekends as needed
**Education**:
- Secondary School (preferred)
Work Location: Hybrid remote in Port Moody, BC V3H 0J2
Application deadline: 2024-10-16
Expected start date: 2024-10-28
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