Executive Assistant

3 months ago

Port Alberni, Canada Nuu-chah-nulth Tribal Council Full time

**The Nuu-chah-nulth Tribal Council (NTC) is looking for a professional, detailed-oriented Executive Assistant to support the NTC Executive Director, Human Resource Manager and Executive leadership team by carrying out a variety of important, confidential, and complex administrative support functions. This is a permanent full-time position based out of Port Alberni.**

**Responsibilities will include**_**:_
- Provide administrative support and assist in high-level meeting coordination for: NTC Directors, NTC Society, NTC Executive, Human Resource Committee, and Management team.
- Coordinate all aspects of logístical needs for meetings and engagements for the NCT Executive.
- Ensure meeting kit materials are compiled and kits are prepared, prepare summary and action item notes, and develop draft records of decisions for each meeting.
- Handle technical setups for virtual meeting platforms like Zoom and MS Teams and ensuring proper invites.
- Setup Survey Monkey as needed and maintain Team’s Organizational Chart.
- Prepare draft administrative memos, letters, notices, as requested by Executive Director.
- Review and code incoming invoices and forward to Executive Director for approval.
- Maintain strong confidentiality on all Executive level and/or Human Resource matters of NTC.

**Essential Qualifications**:

- High School diploma or Adult Dogwood with 5+ years of office administration or executive support experience.
- Certification in office administration or related education program.
- Must be professional, possess a strong work ethic, have a mature attitude, and practices sound judgement.
- Superior time management, multi-tasking skills, ability to prioritize tasks, and able to work independently.
- Have excellent communication skills (tactful/respectful), proven ability to write and format moderately complex documents, and manage information flow skillfully.
- Knowledge and understanding of the general meeting processes including rules of order, recording of decisions at the committee and/or political/society level.
- Advanced knowledge of Microsoft Office programs.
- Understanding of First Nation’s governance and protocols would be considered an asset.
- Possess a valid BC Driver’s License and have daily access to a vehicle for business travel and must be willing to travel for out-of-town meeting with occasional overnight stays.
- Provide references and an acceptable criminal record check.

**Salary based on qualifications and experience: salary range** _(under review) _**$50,000 - $58,000.**

**Nuu-chah-nulth Tribal Council**

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$58,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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