Administrative Assistant

2 weeks ago


Toronto, Canada Thales Full time

Location: Toronto, Canada

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

We are looking for an Administrative Assistant to join our team in Toronto

This will start as a 12 month contract with high potential for long-term employment.

Key Responsibilities:
- Assists the Vice President in their day-to-day performance of functional and operational management tasks- Provides professional contact for all Executive levels- Books meetings, reserves boardrooms, sets-up any equipment required for meetings and presentations- Assists the Vice President in the prioritization and follow-up of related actions- Supports and expedites development, preparation and presentation of management reports- Maintains proper approval levels to facilitate execution of internal processes and is responsible for providing day to day administrative support to the department- Fosters efficient working relationships with internal and external stakeholders- Arranges travel, accommodations, related details and confirmations- Processes and verifies departmental paperwork such as expense reports, SAP requirements, pre-travel authorizations, invoices, departmental policies, etc.- Reviews incoming and outgoing correspondence to ensure effective communication flow within the Department and other Departments- Maintains and updates yearly schedules- Maintains a system to track Departmental actions to ensure that information requested by the Vice President is received and deadlines are met- Ensures weekly meetings take place as required- Orders and controls budget for office supplies- Delivers excellent interpersonal, organizational and communication skills- Balances priorities between multiple projects- Assists in writing routine general correspondence as well as word processing of company documents, letters, reports, memorandums and minutes- Processes incoming/outgoing mail, faxes and correspondence- Provide guidance to other Administrative Assistants within the department- Inputs Web information on the Company Intranet- Performs ad-hoc assignments as required- Other duties as directed

Required Skills and Experience:
- 10+ years of administrative experience- Excellent interpersonal, organizational and communication skills- Strong organizational skills, initiative and ability to work independently- Ability to balance priorities between multiple projects- Foster efficient working relationships with internal and external stakeholders- Accurate and efficient administration skills and strong attention to detail- Ability to work with people at all levels in the organization- Computer skills: Windows (Excel, Word, PowerPoint, Outlook)

Preferred Skills and Experience:
- Post-secondary education or equivalent preferred- Proficient with SAP

LI-NS1



  • Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...


  • Toronto, Canada Quantum Full time

    Position: Administrative Assistant, LegalLocation: Downtown Toronto (Hybrid 3 days a week)Salary: Competitive and dependant on experience Job Type: PermanentOur legal client is currently seeking an Administrative Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...


  • Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...


  • Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...


  • Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...


  • Toronto, Canada TD Bank Full time

    406006BR Administrative / Clerical / Support Toronto, ON April 12, 2023 Company Overview Department Overview The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive assistants...


  • Toronto, Canada St. Michael's Homes Full time

    **Position**:Administrative Assistant **Position Type**: Full Time **Hours per Week**: 37.5 hours per week **Salary Range**: $44,400 - $48,502 **Benefits**: Defined Benefit Pension Plan Comprehensive benefit plan after three months **Vacation**: 3 weeks to start **Reports To**:Executive Director **Position Description**: The Administrative Assistant...


  • Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Part Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...


  • Toronto, Canada Levitt Sheikh LLP Full time

    **Administrative Assistant, Levitt Sheikh LLP** **Responsibilities**: - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Providing personal assistant support to a firm Partner. - Book travel arrangements - Submit expense reports - Assist in the preparation of legal document briefs - Help to maintain filing and...


  • Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life changing care. Since 2015, we have provided excellent and compassionate care in hospital, community, and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...


  • Toronto, Canada Beneva Full time

    Job Posting Title: Administrative Assistant Status: Temporary (Fixed Term) **Job Description**: The Bilingual Administrative Assistant supports the executive leaders of the Group Insurance Sales department. They provide a broad range of administrative and general office support including managing travel, scheduling and expense reporting for multiple...


  • Toronto, Canada Dominion College Full time

    Administrative Assistant requirements: - Proven admin or assistant experience - Knowledge of office management systems and procedures - Excellent time management skills and ability to multi-task and prioritize work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organizational and planning...


  • Toronto, Canada ST. DEMETRIUS (UKRAINIAN CATHOLIC) DEVELOPMENT CORPORATION Full time

    **Job Summary**: The Administrative Assistant is a member of the staff team for the 259 unit seniors’ apartment complex located at 123 La Rose Avenue and is responsible for providing customer service and supporting the efficient and effective operation of the administration office and interacting with tenants, residents, the community and the...


  • Toronto, Canada Priority Car Financing Full time

    **Job Summary** The Administrative Assistant contributes to the overall success of Priority Car Financing Corp, by providing high quality administrative support to assist in the execution of our business. The Administrative Assistant ensures that all activities are in compliance with internal policies and procedures and builds strong partnerships across the...


  • Toronto, Canada CMS Group Ltd Full time

    CMS Group LTD. is a privately held Mechanical, Electrical & ICAT contracting services firm focusing primarily within the commercial real estate space. We are a rapidly growing organization across all divisions and are looking for a driven and competent Administrative Assistant to join our Mechanical division and assist in end to end administrative duties...


  • Toronto, Canada CMS Group Ltd Full time

    CMS Group LTD. is a privately held Mechanical, Electrical & ICAT contracting services firm focusing primarily within the commercial real estate space. We are a rapidly growing organization across all divisions and are looking for a driven and competent Administrative Assistant to join our Mechanical division and assist in end to end administrative duties...


  • Toronto, Canada CMS Group Ltd Full time

    CMS Group LTD. is a privately held Mechanical, Electrical & ICAT contracting services firm focusing primarily within the commercial real estate space. We are a rapidly growing organization across all divisions and are looking for a driven and competent Administrative Assistant to join our Mechanical division and assist in end to end administrative duties...


  • Toronto, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...