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23oct192-administrative Office Assistant

2 months ago

Guelph, Canada Upper Grand District School Board Full time

CAREER OPPORTUNITY:
ADMINISTRATIVE OFFICE ASSISTANT, OFFICE ASSISTANT TO NTIP LEAD AND SUPERINTENDENTS OF EDUCATION

The Upper Grand District School Board (UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.
- First Nations, Inuit, and Métis peoples, and all other Indigenous people
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting with multiple identities, which can be complex and create unique experiences for applicants. We value the contributions that each person brings, and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential.

The Upper Grand District School Board invites qualified applicants for this **full-time, temporary 1.0 FTE** position. Duties will commence as soon as possible.

Please note: this job posting is for one 1.0 FTE full-time temporary position (35 hours per week) that is made up of two separate sections.

**LOCATION**:Guelph Board Office, (500 Victoria Rd. N, Guelph, ON)

**SALARY RANGE**:$19.22 to $23.98 per hour

**FTE/HOURS**:1.0 FTE (35 hours per week)

**BOARD INFORMATION**:OCT Union, 12-month position

**Administrative Office Assistant to NTIP Lead**

**RESPONSIBILITIES**

Reporting to the NTIP Lead, this position is responsible for tracking and maintaining the financial records for the New Teacher Induction Program, as well as tracking special projects funded by the Ministry and preparing required reports. This position is also responsible for purchasing, generating PCard statements third-party invoicing, cheque requests, deposits, salary recovery and journal entries.

**QUALIFICATIONS**
- Applicants must have an O.S.S.D. or equivalent
- Experience and working knowledge of budget and accounting practices
- Good understanding of Board purchasing and accounting policies and procedures
- Proficient in the use of Excel, SDS and Word
- Excellent communication skills with the ability to correspond in written form and to interact effectively with various departments and Board personnel as well as outside vendors

**Office Assistant for Superintendents of Education**

**RESPONSIBILITIES**

The function of this position is to provide clerical assistance to the Superintendents of Education.

**QUALIFICATIONS**
- Applicants must have an O.S.S.D. or equivalent
- Proficiency in typing, spelling, punctuation, grammatical usage, and the ability to handle contacts with tact and courtesy
- Excellent word processing skills using Word; knowledge of Excel, SDS and Edsembli would be a definite asset

**HOW TO APPLY**:
Accommodations are available during all phases of the recruitment process. Applicants need to make their needs known in advance to the Manager of Wellness and Employee Health.

While we thank all applicants for their interest in working for the Upper Grand District School Board, we wish to advise that only those selected for an interview will be contacted.

Equal Opportunity Employer

**Job Type**: Fixed term contract

**Salary**: $19.22-$23.98 per hour

Expected hours: 35 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Guelph, ON N1E 6K2 (required)

Ability to Relocate:

- Guelph, ON N1E 6K2: Relocate before starting work (required)

Work Location: In person

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