23oct192-administrative Office Assistant

2 months ago

Guelph, Canada Upper Grand District School Board Full time

CAREER OPPORTUNITY:
ADMINISTRATIVE OFFICE ASSISTANT, OFFICE ASSISTANT TO NTIP LEAD AND SUPERINTENDENTS OF EDUCATION

The Upper Grand District School Board (UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.
- First Nations, Inuit, and Métis peoples, and all other Indigenous people
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting with multiple identities, which can be complex and create unique experiences for applicants. We value the contributions that each person brings, and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential.

The Upper Grand District School Board invites qualified applicants for this **full-time, temporary 1.0 FTE** position. Duties will commence as soon as possible.

Please note: this job posting is for one 1.0 FTE full-time temporary position (35 hours per week) that is made up of two separate sections.

**LOCATION**:Guelph Board Office, (500 Victoria Rd. N, Guelph, ON)

**SALARY RANGE**:$19.22 to $23.98 per hour

**FTE/HOURS**:1.0 FTE (35 hours per week)

**BOARD INFORMATION**:OCT Union, 12-month position

**Administrative Office Assistant to NTIP Lead**

**RESPONSIBILITIES**

Reporting to the NTIP Lead, this position is responsible for tracking and maintaining the financial records for the New Teacher Induction Program, as well as tracking special projects funded by the Ministry and preparing required reports. This position is also responsible for purchasing, generating PCard statements third-party invoicing, cheque requests, deposits, salary recovery and journal entries.

**QUALIFICATIONS**
- Applicants must have an O.S.S.D. or equivalent
- Experience and working knowledge of budget and accounting practices
- Good understanding of Board purchasing and accounting policies and procedures
- Proficient in the use of Excel, SDS and Word
- Excellent communication skills with the ability to correspond in written form and to interact effectively with various departments and Board personnel as well as outside vendors

**Office Assistant for Superintendents of Education**

**RESPONSIBILITIES**

The function of this position is to provide clerical assistance to the Superintendents of Education.

**QUALIFICATIONS**
- Applicants must have an O.S.S.D. or equivalent
- Proficiency in typing, spelling, punctuation, grammatical usage, and the ability to handle contacts with tact and courtesy
- Excellent word processing skills using Word; knowledge of Excel, SDS and Edsembli would be a definite asset

**HOW TO APPLY**:
Accommodations are available during all phases of the recruitment process. Applicants need to make their needs known in advance to the Manager of Wellness and Employee Health.

While we thank all applicants for their interest in working for the Upper Grand District School Board, we wish to advise that only those selected for an interview will be contacted.

Equal Opportunity Employer

**Job Type**: Fixed term contract

**Salary**: $19.22-$23.98 per hour

Expected hours: 35 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Guelph, ON N1E 6K2 (required)

Ability to Relocate:

- Guelph, ON N1E 6K2: Relocate before starting work (required)

Work Location: In person

  • Office Administrative Assistant

    24 hours ago

    Guelph, Canada Merged Media Full time

    Key Responsibilities: - Manage billing and invoicing, ensuring accurate and timely processing of all transactions - Assist team members and the CEO with questions, providing accurate information and support as needed - Track and monitor payments, maintaining accurate records and ensuring timely follow-up on any outstanding payments - Review and analyze...

  • Accounting Assistant

    2 weeks ago

    Guelph, Canada EastGen Incorporated Full time

    Are you looking for an incredible company, with opportunity for growth and the ability to make an impact in the dairy/beef industries all while being part of an engaged and passionate team? At EastGen we are advancing the dairy/beef industries through the best-trained, most knowledgeable staff, leading-edge solutions and a commitment to being accountable to...

  • Office Administrator

    6 days ago

    Guelph, Canada PeopleConnect Full time

    Currently seeking a highly organized and versatile individual to join their team as an Office Administrator / Production Assistant. This role encompasses a wide range of administrative and production duties, providing an exciting opportunity to contribute to the company's overall success. **Responsibilities**: **Administrative Duties**: - Efficiently...

  • Office Administrator

    2 weeks ago

    Guelph, Canada Well.ca Inc Full time

    The role of Office Administrator is responsible for all daily functions within the warehouse and office. In addition to acting as the primary liaison between the company’s departments, this role manages all administrative tasks in the Guelph location. **Responsibilities**: - Labour planning, warehouse scheduling - Assist Production Manager with ordering...

  • Office Administrator

    2 weeks ago

    Guelph, Canada Well.ca Inc Full time

    The role of Office Administrator is responsible for all daily functions within the warehouse and office. In addition to acting as the primary liaison between the company’s departments, this role manages all administrative tasks in the Guelph location. **Location**:Guelph, ON **Responsibilities**: - Labour planning, warehouse scheduling - Order and...

  • Administrative Officer

    1 month ago

    Guelph, Canada Hayer Freight Services Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    4 weeks ago

    Guelph, Canada George's Windows & Doors Ltd. Full time

    **Office Administrator** George’s Windows and Doors is a local Guelph business that specializes in the sales and installations of residential windows and doors. We operate out of a newly renovated showroom that is packed with the latest products in the windows and doors industry. We’re looking for a detail-oriented and enthusiastic individual, with an...

  • Office Administrator

    1 week ago

    Guelph, Canada Brandelle Industries Ltd. Full time

    Brandelle Industries is a Guelph-based mid-sized integration company with in-house design and manufacturing. We are currently looking to fill an office administrator position. Seeking a long-term dedicated employee to join our team. **Requirements**: - Minimum 5 years of administrative accounting experience - Minimum education: College diploma - Proficient...

  • office administrator

    3 weeks ago

    Guelph, Canada Sharsal Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and maintain inventory and budgetary...

  • office administrator

    2 weeks ago

    Guelph, Canada Sharsal Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and maintain inventory and budgetary...

  • office administrator

    3 weeks ago

    Guelph, Canada We are the Bo Truckers Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 months or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under...

  • office administrator

    4 weeks ago

    Guelph, Canada We are the Bo Truckers Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government...

  • office administrator

    1 week ago

    Guelph, Canada We are the Bo Truckers Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 months or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under...

  • office administrator

    1 week ago

    Guelph, Canada We are the Bo Truckers Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government...

  • Office Administrator

    2 days ago

    Guelph, Canada Tunnel Vision Trenchless Services Inc Full time

    Duties: - Perform various administrative tasks such as filing, and document management, - Manage the front desk and greet visitors in a professional and friendly manner - Coordinate office activities to ensure efficient operations - Perform basic bookkeeping tasks such as invoicing, monitoring accounts receivables, entering payables and processing...

  • office administrator

    4 weeks ago

    Guelph, Canada Royce Lighting Franchise Canada Limited Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the...

  • Office Administrator

    4 days ago

    Guelph, Canada B.A.P Heating and Cooling Services Full time

    Looking for a Part Time Office Assistant to provide support to local HVAC company. Duties would include filling, administrative tasks, office organization, and customer service. Looking for someone who can work well independently and has strong organizational skills. 16-20 Hours a week with possibility for increase in the future, schedule has some...

  • office administrator

    4 weeks ago

    Guelph, Canada Sharsal Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data...

  • office administrator

    1 week ago

    Guelph, Canada Sharsal Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data...

  • administrative officer

    2 months ago

    Guelph, Canada 1271243 Ontario Ltd Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsWork settingPrivate sectorTasksDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...