Administrative Assistant

7 months ago

Vancouver, Canada Legends Haul Full time

**ABOUT LEGENDS HAUL**

Legends Haul is a food manufacturer and distributor of consciously sourced or created products to BCs best restaurants and retailers. We are food innovators for a better tomorrow and believe winning is a lot of little things done well.

Today, our focus is on sustainably sourced meat and seafood as well as a growing list of in-house, value add brands and products. We also pride ourselves in distributing an incredible lineup of local and sought after global brands.

**JOB SUMMARY**

Legends Hauls' administrative assistant is a proficient individual responsible for performing clerical tasks and providing administrative support to the CEO. This role involves (but is not limited to) keeping records, coordinating communications, project management and organization, and keeping the workplace organized and efficient.

**ABOUT YOU**
- A motivated, 'go-getter' attitude, ready to take on whatever hurdles may arise during the day
- Someone who is detail-oriented and appreciates going the extra mile to complete the task at hand
- Thrives in a fast-paced environment with an evolving company
- Flourishes in constant change and a 'problem solving' environment.
- Open to learning, coaching, and growing within the company
- Has a ‘can do’ mentality. Each problem is an opportunity to find a solution
- An inclusive, respectful, and kind attitude towards team members no matter their culture, race, or gender
- Committed to the vision and fundamental values of the company
- A loyal brand advocate at work and in life
- Filled with passion for our local food eco system and wants to help drive change
- Ability to keep a tidy and organized working environment for all staff

**ROLE RESPONSIBILITIES**
- Schedule meetings, appointments, and events as needed, with a focus on supporting the CEO
- Assist the CEO in managing and organizing their complex calendar, ensuring efficient scheduling and coordination of appointments, meetings, and events
- Undertake additional office admin tasks as required to support the organization and relieve the CEO of administrative tasks like photocopying, scanning, filing etc
- Answer phone calls, take messages, and connect to the appropriate team member, facilitating communication between staff and clients
- Receive any mail or packages that arrive at the office, ensuring the right staff receive mail that is addressed to them
- Greet visitors and customers as they enter the office, providing a professional and welcoming environment
- Ensure the office is stocked with supplies and resources (kitchen and office), and order office supplies and materials as necessary, keeping an accurate inventory of items
- Perform clerical tasks including mailing, filing, scanning, photocopying, and printing to support the smooth operation of the office
- Keep senior staff, especially the CEO, updated on any matters regarding the office, staff, or company events
- Maintain a tidy and organized working environment for all staff, demonstrating an ability to keep the office space well-organized and conducive to productivity
- Perform other functions and tasks as necessary to contribute to the overall success and efficiency of the organization

**ROLE QUALIFICATIONS**
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to prioritize tasks by urgency and importance
- Ability to multitask and work in a fast-paced work environment with frequent interruptions and competing priorities
- Strong attention to detail and proofreading skills
- Professional written and verbal communication skills
- Resourceful, flexible, and adaptable
- Works efficiently and effectively independently and in a team environment
- Works effectively under pressure in a busy and dynamic environment

**WHAT WE OFFER**
- Competitive benefits and a compensation structure that meet and exceed market demands. This role includes bonus potential
- An optional RRSP plan
- An inclusive and safe work environment
- A deep-rooted belief that we are as passionate about personal time as we are about our work hours
- Due to the sometimes-demanding schedule we offset this with an upbeat, fun team. Cool employee appreciation events, staff discounts, fun swag, and more. We want you to be proud of what you do and where you work
- We are a fast paced, evolving business looking for individuals to grow with us. There will be many opportunities for career advancements

**Job Type**: Permanent

**Salary**: From $20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- What is your salary expectation (per hour)?

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (required)

Work Location: In person

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