Executive Assistant

4 months ago

Coquitlam, Canada Low Entropy Foundation Full time

**Please read the "How to Apply" section below. Applications submitted on Indeed will NOT be reviewed**

**Job Title: Executive Assistant**
Organization: Low Entropy Foundation

**Job Type**: 3-Month Contract, 40 hours per week
Wage: $20/hr

**Location**: Our thrift store and base of operations is located at #408 - 552 Clarke Rd, Coquitlam, BC. Travel throughout the Tri-Cities (Coquitlam, Port Coquitlam, Port Moody) and Lower Mainland for events and organizational activities is expected. A driver’s license and access to a reliable vehicle is a requirement of this position.

**Our Mission**
is a charity that enhances the social and economic wellbeing of vulnerable individuals across all cultures, with a strong commitment to honoring the traditions and perspectives of Indigenous and multicultural communities.

**Change Starts Within**
We embody the principle of "leading by example" to foster the change we envision in our communities. Through our programs, we dedicate ourselves to uplifting the social and economic conditions of those in need, across diverse cultures. With a deep respect for Indigenous and multicultural traditions, we strive to cultivate self-love and compassion, empowering individuals to extend these values within their communities.

**About Us**
Our core programs and initiatives center around women’s leadership, and employment readiness. Our social enterprise, Thrift & Fund, is a thrift store that we operate which directly funds our organization.

**Job Summary**
We are seeking a highly organized and proactive Executive Assistant to support our Executive Director. This position plays a crucial role in supporting our day-to-day operations and coordinating the. If you have a passion for making a difference and enjoy working in a dynamic and collaborative environment, we encourage you to apply.

**Key Responsibilities**:

- Provide direct support to the Executive Director in the day to day operations of the organization.
- Coordinate logistics for the Women Rising program events. This includes event booking, setting up, cleaning up, catering, and more.
- Organize the mentorship program for Women Rising, matching mentors and mentees, and ensuring program standards are met.
- Assist with general administrative tasks such as scheduling, correspondence, and meeting coordination.
- Help manage inventory and supplies, ensuring adequate stock levels.
- Represent the organization at special events and community groups.
- Assist with the preparation of reports, presentations, and documentation.
- Liaise with team members to ensure seamless communication and operational efficiency.
- Contribute to process improvement initiatives, identifying opportunities for increased efficiency.
- Provide coverage in the thrift store or programs when needed.
- Maintain confidential and sensitive information with discretion.
- Additional duties as needed.

**Qualifications**:

- Proven experience in administration, program coordination, or related fields
- Excellent organizational and time management skills
- Strong interpersonal and communication skills, with the ability to effectively engage and motivate team members and volunteers
- Detail-oriented with the ability to prioritize responsibilities
- Proficient in using Google Workspace
- Ability to work independently as well as part of a team
- Passion for our organization's mission and values.
- **Valid driver’s license and reliable vehicle is required**:

- Clear criminal records check
- Ability to work evenings and weekend hours as needed.

**Benefits**:

- $20/hr
- 40-hour workweek; general schedule will be Mon-Fri daytime, however evening and weekend availability for Women Rising events is mandatory (Oct 3, Nov 2, Nov 14, Nov 30). Potential evening and weekend availability needed for store support and other events.
- Meaningful and rewarding work in a supportive and collaborative environment

**How to Apply**:

- Your resume

Low Entropy Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and volunteers.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

Pay: $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- On-site parking
- Store discount

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

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