Administrative Coordinator, Professional

3 weeks ago

Vancouver, Canada CPA BC Full time

**Position: Professional Development Coordinator**

**Reports to: Manager, Professional Development Operations**

**Contract type: Indefinite; Full Time**

**Job Summary**

The Professional Development Coordinator is responsible for the administration of on-site requirements of seminars, and providing seminar information to customers. The role will also involve providing logístical support to seminar authors, instructors and proofreading and formatting of seminar materials. The position is responsible for coordinating, recording, and editing of on-demand seminars while also supporting the delivery of web based PD seminars and products.

**Key Responsibilities**:
**Customer Care and Program Delivery** (40%)
- Hosting and Monitoring Live Webinars (Zoom
- On site administration
- Provides PD information to members and non-members

**Instructor support (25%)**
- Liaises with PD instructors to confirm seminar logistics and seminar materials
- Manages timelines/deadlines

**Quality Assurance (30%)**
- Editing reviews of seminar material and posting on SharePoint
- Prepare paperless and print files for instructors
- On-Demand courses - Coordinate seminars to be recorded, work with external video editor and instructors. Listens to and edits video recordings using Camtasia to ensure quality assurance of audio/video products.

**Other PD administration and miscellaneous duties to support projects (5%)**
- Assists with instructor onboarding process
- Coordinates the vetting/good standing checks for seminar authors with Regulatory Department
- Seminar Evaluations - backup support for creation, compilation, and data reports for the department

**Key Requirements**:

- Bachelor’s Degree or post-secondary qualification in a related discipline, or equivalent experience;
- Minimum two (2) years of experience in an Office Administration capacity, or similar function;
- Excellent interpersonal, communication and presentation skills, both verbally and written;
- Ability to work collaboratively as a key member of a team and independently with minimum supervision;
- Meticulous attention to detail, refined organizational and time management skills and the ability to multi-task;
- Advanced analytical skills with the ability to deal with sensitive and complex information;
- Intermediate to advanced proficiency with MS Office, in particular Word, Excel and Outlook; and Adobe
- Proven ability to prioritize competing requirements and deadlines under pressure.

**Why join our team? **CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

- _We Are Open_
- _We Work Together_
- _We Communicate_
- _We Improve Every Day_
- _We Are Professional_
- _We Laugh and Celebrate_
- **About CPABC**_
- The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 39,000 CPA members and 6,000 CPA students. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC was presented with a BC Top Employer award for the fourth consecutive year for 2023_

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative Assistant/Administrative Coordinator: 1 year (preferred)

Work Location: Hybrid remote in Vancouver, BC

Application deadline: 2023-03-24

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