Administrative Coordinator

4 weeks ago

Vancouver, Canada West Coast Environmental Law Full time

**About us**

Since 1974, West Coast Environmental law has been harnessing the power of law to solve complex environmental challenges. We work to transform environmental decision-making and strengthen legal protections for the environment through collaborative legal strategies that bridge Indigenous and Canadian law. We approach our work through an environmental justice lens, conscious of the importance of breaking down silos between environmental and other social justice movements. Our work seeks to address environmental harms while simultaneously promoting an equitable society. By putting the law into the hands of communities and creating legal risk for those who would harm the land, air and water, we are building the collective power to build a more sustainable future for all..

**Administrative Coordinator**

West Coast Environmental Law is seeking an administrative professional to support the Executive Director & Senior Counsel, ensure the smooth functioning of the West Coast office and coordinate human resources administration so that we may fulfill our mission and values in our work for environmental and Indigenous justice. This is an immediate opening for a part-time (0.8 FTE) staff position based at our Vancouver office.

**Responsible to**: Executive Director & Senior Counsel (ED/SC)

**Reports to**: Director of Operations

**Position type**: 28/hours a week (.8 time) based at our Vancouver office.

**Compensation**:Annual salary of $40,000 - $47,200 /annum ($50,000 - $59,000 pro-rated to.8 time) based on experience and competitive vacation and benefits package, including pension (RRSP contribution) after one year of employment.

**Application Deadline**:11:59 PM PST on May 24, 2024.

**RESPONSIBILITIES**

Executive Assistance to the ED/SC
- Arrange board, committee, and other meetings for ED/SC; prepare related reports and packages, catering, logistics and, if necessary, travel arrangements; assist with special requests from board members;
- Take minutes at board/committee/staff meetings and follow up on action items;
- Maintain the content of the board Sharepoint site; with support from IT troubleshoot board questions about accessing online materials;
- Coordinate the content of the staff Wiki site; with support from IT troubleshoot staff questions about accessing online materials;
- Coordinate staff preparation for organization-wide reporting and legal filings such as lobby reports;
- Coordinate special events, e.g. AGM and strategic planning, including related reports and packages;
- Organize meetings between/among staff as requested by ED/SC; and
- Other tasks as assigned by the ED/SC.

Office Coordination
- Coordinate general office requirements (e.g., ordering supplies, arranging repairs, liaising with cleaners, maintaining office equipment, updating of postage meter rates etc.);
- Maintain a tidy, welcoming office environment for staff and guests;
- Coordinate/manage staff requests for IT and phone system support;
- Maintain the photocopier (call for service, toner, replenish toner, remove paper jams, etc.);
- Participate in all-staff projects, office organization, and office maintenance;
- Carry out library interfiling and cataloguing;
- Pick up physical mail from the mailbox.

Human Resources Coordination
- Coordinate logístical aspects of hiring, orientation, evaluation and exit processes for staff and volunteers;
- Handle filing of HR records;
- Support internal culture, including ongoing relationship and team building, and seasonal celebrations;
- Lead on staff/volunteer recognition; and,
- Foster effective internal communications regarding all of the above.

**Qualifications**
- Minimum 3 years of administrative experience at an executive level, and office coordination experience
- Strong oral and written communication skills
- Service-oriented (you enjoy being in service, supporting the needs of others efficiently and effectively)
- Detail oriented
- Exemplary judgment and discretion when dealing with sensitive and confidential information
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
- Ability to prioritize and handle a diversity of tasks and meet deadlines
- Ability to work independently and take initiative, while thriving in a collaborative environment
- Proficiency with MS Office programs and comfort with learning new tools and platforms.

**TO APPLY**:
**NO PHONE CALLS PLEASE.**

We gratefully acknowledge that West Coast’s main office is located in xʷməθkʷəy̓əm (Musqueam), Swwú7mesh (Squamish) & səl̓ilwətaʔɬ (Tsleil-Waututh) territory.

**Job Type**: Part-time

Pay: $40,000.00-$47,200.00 per year

Expected hours: 28 per week

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience at an executive level: 3 years (preferred)

Work Location: In person

Application deadline: 2024-05-24

  • Administrative Coordinator

    1 month ago

    Vancouver, Canada Kamengo Full time

    We are seeking an Administrative Coordinator to organize every day office activities and support the delivery of projects. We are also interested in learning more about your interests and the skills you are keen to develop. We would be happy to see this position be used as a platform for you to further develop your career. We are a small, family-owned...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada TalentWorld Full time

    Be the engine behind our engineering excellence as an Administrative Coordinator! Join our forward-thinking team where you'll blend your administrative finesse with a passion for the engineering realm. From crafting proposals to coordinating project logistics, your pivotal role ensures our projects run smoothly. Dive into the heart of innovation,...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada TalentWorld Full time

    Be the engine behind our engineering excellence as an Administrative Coordinator! Join our forward-thinking team where you'll blend your administrative finesse with a passion for the engineering realm. From crafting proposals to coordinating project logistics, your pivotal role ensures our projects run smoothly. Dive into the heart of innovation,...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada TalentWorld Full time

    Be the engine behind our engineering excellence as an Administrative Coordinator! Join our forward-thinking team where you'll blend your administrative finesse with a passion for the engineering realm. From crafting proposals to coordinating project logistics, your pivotal role ensures our projects run smoothly. Dive into the heart of innovation,...

  • Administrative Coordinator

    1 week ago

    Vancouver, Canada TalentWorld Full time

    Be the engine behind our engineering excellence as an Administrative Coordinator! Join our forward-thinking team where you'll blend your administrative finesse with a passion for the engineering realm. From crafting proposals to coordinating project logistics, your pivotal role ensures our projects run smoothly. Dive into the heart of innovation,...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada Access to Justice BC Full time

    A2JBC is a collaboration of individuals and organizations committed to improving access to justice in BC. A2JBC seeks to be a catalyst for action that is collaborative, user-centred, experimental and evidence-based. Since 2015, A2JBC is chaired by the Chief Justice of BC and includes leaders of justice system organizations, system users and intersectoral...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada Access to Justice BC Full time

    A2JBC is a collaboration of individuals and organizations committed to improving access to justice in BC. A2JBC seeks to be a catalyst for action that is collaborative, user-centred, experimental and evidence-based. Since 2015, A2JBC is chaired by the Chief Justice of BC and includes leaders of justice system organizations, system users and intersectoral...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Canada Access to Justice BC Full time

    A2JBC is a collaboration of individuals and organizations committed to improving access to justice in BC. A2JBC seeks to be a catalyst for action that is collaborative, user-centred, experimental and evidence-based. Since 2015, A2JBC is chaired by the Chief Justice of BC and includes leaders of justice system organizations, system users and intersectoral...

  • Administrative Coordinator

    6 days ago

    Vancouver, Canada Access to Justice BC Full time

    A2JBC is a collaboration of individuals and organizations committed to improving access to justice in BC. A2JBC seeks to be a catalyst for action that is collaborative, user-centred, experimental and evidence-based. Since 2015, A2JBC is chaired by the Chief Justice of BC and includes leaders of justice system organizations, system users and intersectoral...

  • Office and Administrative Coordinator

    3 weeks ago

    Vancouver, Canada COBS Bread Full time

    Great Place to Work Certified **Office and Administrative Coordinator** Reports to: Financial Controller Location: Vancouver, BC Annual Salary: $46,000 to $48,000 depending on experience We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$60,405 to $72,137 annually** - SFU Department Descr: **School of Interactive Arts & Technology** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **About the Role** Administers operating, specific project, special purpose and research budgets...

  • Administration Coordinator

    1 month ago

    Vancouver, Canada GrimeFighters Full time

    **The Opportunity** Our well-known, respected, and growing building exterior maintenance business is looking for an Administration Coordinator to support our Office Manager. This is a great entry point into our company as the individual will learn the business from the ground up and will have the opportunity to grow into more advanced roles in the...

  • Office and Administrative Coordinator

    4 weeks ago

    Vancouver, Canada COBS Bread Full time

    Great Place to Work Certified™Office and Administrative CoordinatorReports to: Financial ControllerLocation: Vancouver, BCAnnual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver...

  • Office and Administrative Coordinator

    1 day ago

    Vancouver, Canada COBS Bread Full time

    Great Place to Work Certified™Office and Administrative CoordinatorReports to: Financial ControllerLocation: Vancouver, BCAnnual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver...

  • Financial and Administrative Coordinator

    3 days ago

    Vancouver, Canada Canadian Mental Health Association BC Division Full time

    **ABOUT THE JOB** The Financial and Administrative Coordinator provides advanced financial and contract administrative support, such as developing and overseeing financial control, reporting systems, and presenting budget submissions and justification for the multi-million-dollar portfolio within the Recovery and Integration Department. The Financial and...

  • Office and Administrative Coordinator

    3 weeks ago

    Vancouver, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...

  • Office and Administrative Coordinator

    4 weeks ago

    Vancouver, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...

  • Office and Administrative Coordinator

    4 weeks ago

    Vancouver, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...

  • Office and Administrative Coordinator

    1 week ago

    Vancouver, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...

  • Administrative Coordinator, Foundry

    6 days ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required. Summary: Are...