Stewardship & Administration Assistant

2 weeks ago

Squamish, Canada Sea to Sky Community Services Full time

**Location**:Squamish, BC **Closing Date**: Open until position filled.

**Position posted on**:March 6, 2024 **Start date**:March 2024

**Salary**:$27.81/hr. plus Benefits

**Work Hours**: 28hr/week Monday-Friday, with flexibility to work outside these hours as required.

***

**About SSCS**:
Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC’s most respected and

established community service organizations.

SSCS focuses on enhancing the lives of residents at every age and stage of life, providing over

40 high quality social service programs that strengthen individuals and build healthier

communities throughout the Sea to Sky corridor. The organization is core funded by the province

of British Columbia and supported by donations, foundation and government grants,

sponsorships, and other partnerships. Sea to Sky Community Services Society is a British

Columbia non-profit and a registered charitable organization.

**Contribution**:
Reporting to the Director of Revenue Development, or other as directed, and working closely

with the SSCS team, the Stewardship & Administration Assistant is responsible for helping ensure

exemplary service to donors through meaningful communications, implementing the

Recognition and Stewardship programs, and supporting the Revenue Development Team.

The work of this position is to support SSCS in achieving its vision and mission with accountability

for establishing strong stewardship, data, and information management for all initiatives of the

Revenue Development area.

**Duties and Responsibilities**:
Donor Relations and Stewardship

1. Support the development and implementation of the recognition and stewardship

programs, policies, and procedures, including:

- Ensure timely, appropriate and accurate acknowledgement of gifts, thank

donors, and receipt gifts.
- Coordinate recognition in accordance with the donor, sponsor and name

recognition policies and programs
- Collaborate with the Marketing and Communications team to publicly recognize

gifts, grants and other funding in alignment with donor recognition structure
- Draft recognition correspondence and respond to inquiries from donors
- Support the system of valued contacts with donors and funders

2. Support the Executive Director, Director of Revenue Development and Senior

Development Officer/Capital Campaign Officer to steward donors and support

volunteers.

3. Coordinate and Support Impact Reporting by:

- Assist with the production of impact reporting for donors, foundations and other

funders, including curate data and stories of impact
- Assist with the production of the Annual Impact Report and impact information

shared on the website.
- Work in partnership with the Marketing team in the development of content and

stories

4. Assist with annual/regular appeals and related individual donor initiatives.

5. Coordinate or assist in interfacing with third-party fundraising initiatives and events.

Database Management

1. Manage and maintain the donor database, including help to establish processes,

update constituent records, record and track donations, pledges, and grants, share

regular reports, and ensure donor records are up-to-date and accurate.

2. Ensure all donor and prospect contacts and activities are recorded in the database.

3. Support the team with the recording and tracking of grant information in the Donor

Database Management system, in collaboration with the Corporate Administration team

(opportunity tracking, grant deadlines, reporting due dates)

4. Liaise with database provider for tech support.

5. Accurately record any directed gifts and collect written directions from donors.

7. Maintain and update the Donor Database Manual.

Administration

1. Support the Revenue Development Department by scheduling regular team meetings,

preparing agendas and keeping minutes.

2. Assist with the submission of expense reports and tracking of spending.

3. Assist with the overall management of the Revenue Department calendar.

4. Ensure details regarding donations are communicated to SSCS team members as

appropriate, including the Finance Team, Corporate Administration, Program Directors

and Program Managers.

5. Assist the Revenue Development team with research on stewardship best practices and

prospect research.

Other

1. Assist with any Development or Fundraising events such as preparation of invitations,

tracking RSVPS, and other event tasks.

3. Other responsibilities as they arise.

**Job Skills and Abilities**:
1. A genuine interest and passion for the mission of SSCS and working knowledge,

experience in non-profit sector and principles of donor stewardship.

2. Proven ability to collaborate with a variety of relevant parties, including volunteers,

team members and donors.

3. Exceptional written and oral communication and interpersonal skills.

4. Ability to work in a fast paced and results oriented environment.

5. Strong team player who values collaboration

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