Principal Administrative Assistant

1 month ago

Squamish, Canada McDermott Full time

**Company Overview**:
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

**Job Overview**:
The Principal HSSE Administrative Assistant will provide administrative support in all capacities needed for the HSSE department.

Annual salary range: 57,000 - 72,000

**Key Tasks and Responsibilities**:

- Answering telephones, taking messages, routing and preparing incoming and outgoing electronic and/or paper correspondence, performs a variety of research functions and uses computer programs to produce detailed and complex reports, spreadsheets and presentations, types and proofreads documents, correspondence and forms.
- Carries out varied assigned tasks requiring strong knowledge of protocol and has a firm understanding of the organization, programs and procedures related to the work of the Project.
- Coordinates and sets up meetings and conferences, arranges travel and works on special projects with mínimal supervision. Maintains schedules of one or more individuals or group of employees HSSE department
- Sets up and maintains manual and electronic filing systems.
- Maintain a high knowledge of McDermott proprietary software systems
- Establish HSSE tracking system for multiple contractors to enable tracking / trending of all incidents, work hours / incident rates, implementation of data spreadsheets KPI’s
- Develops, implements and manages HSSE communication of project daily TBT, Site Bulletins, HSSE Campaign material
- Take minutes of HSSE meetings and provide actions to individuals
- Able to carry out trend analysis of HSSE leading / lagging indicators
- Management of HSSE reward and recognition program
- Maintains office supplies and other materials required for HSSE activities.
- Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc. Assists HSSE employees with administrative requests.
- Performs additional assignments as requested.
- May interface with clients, contractors and joint venture partners at a senior management level.
- Setting up employees for pre-access testing

**Essential Qualifications and Education**:

- Knowledge of MS Office and other related software skills required.
- Skilled in operating a personal computer, various printers, scanners and other necessary office equipment.
- Administrative knowledge of business procedures, software, company processes and procedures.
- Able to work in ambiguity and displays cognitive thinking in actions.
- Organizational, multitasking, and communication skills.
- Interpersonal skills and ability to interface comfortably with all levels of internal management and staff as well as clients.
- Must be able to adhere to all HSSE policies and procedures
- High school diploma or equivalent. Prefer at least 5+ years of strong, proven experience working in an administrative assistant/HR role

LI-DNI

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