Administrative Assistant
2 weeks ago
**Job Description**:
**_CARE AND BE CARED FOR - THIS IS YOUR HOME_**
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place
What will you do?
Reporting to a Director, Patient Services this position is responsible for providing administrative support to assigned team(s), division or group of non-union staff.- Manages calendar of Manager/ Director by scheduling meetings, making adjustments as necessary based on changing needs and priorities. Identifies upcoming issues and meetings, and supports preparation.
- Supports agenda development and attends team/sub-region meetings and priority huddles, and documents action items. Follows up with team members on status of action items.
- Answers and screens incoming telephone calls; provides information to external and internal requests; directs callers to appropriate staff; takes and relays messages.
- Support travel and meeting arrangements including equipment and room set-up, distribution of agendas and information materials as required.
- Coordinates the orientation of new staff and ensures all necessary supplies and equipment are requested, delivered and/or setup. Supports documentation and approval of payroll.
- Collates travel and parking related expenses for reporting Director(s) sign off
- Performs other duties as required.
What must you have?
**Education**:
- Completion of post-secondary education in administrative studies or equivalent years of experience in an office setting.
**Experience**:
- Demonstrated working knowledge of general office administrative and coordination processes, methods and techniques acquired through a minimum of two years’ experience.
- Demonstrated ability to work with limited supervision, with proven skills in organization and time management.
- General understanding of Home and Community Care Support Services business objectives
- Proven ability to manage multiple priorities with short timelines and engage team members to balance workload.
- Ability to handle sensitive and confidential information in a discreet and professional manner.
- Superior oral and written communication, proofreading skills and attention to detail.
- Advanced key boarding skills and the ability to use a variety of software programs (including MS Office Word, Excel, PowerPoint, Project, Visio, SharePoint etc.); advanced knowledge of internet searching and navigating; Ability to work with Toronto Central -specific databases and find and retrieve information on the intranet.
- English/French bilingual would be an asset.
- Project coordination experience an asset.
What do we offer?
**We know wellness is supported with work-life balance. **In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
Who are we?
**We are Home and Community Care Support Services, ready to serve every person in Ontario.** We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.
Why join us?
**If you’re interested **in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
**Equity, Inclusion, Diversity and Anti-Racism Commitment**
- We thank all applicants for their interest; however, only those selected for an interview will be contacted._
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