Administrative Assistant
2 months ago
Job Description:
Position Summary:
The Administrative Assistant will work closely with the Executive Director, providing both personal and administrative support to manage day-to-day operations, scheduling, communications, and project coordination. This role requires an individual who is highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment.
Key Responsibilities:
- Calendar and Schedule Management: Organize and manage the Executive Director’s calendar, scheduling meetings, appointments, and travel arrangements.
- Communication Liaison: Serve as the primary point of contact for internal and external communications on behalf of the Executive Director, ensuring timely responses and follow-ups.
- Document Preparation: Draft, edit, and manage correspondence, reports, presentations, and meeting materials.
- Project Coordination: Assist in the planning and execution of healthcare facility projects, including coordinating with clinic staff, vendors, and partners.
- Meeting Support: Organize meetings, prepare agendas, take minutes, and ensure follow-up on action items.
- Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Expense Management: Track and submit expense reports for reimbursement and ensure timely processing of invoices On QuickBooks.
- Research and Reporting: Conduct research and compile data for projects or reports as needed.
- Personal Assistance: Provide occasional personal support to the Executive Director, such as running errands or managing personal appointments.
Qualifications:
- Proven experience as a Personal or Administrative Assistant, preferably in a healthcare or related environment.
- Excellent time-management skills and the ability to prioritize work.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud-based tools (e.g., Google Workspace, Slack, Trello).
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational skills and attention to detail.
- Flexibility and adaptability in a fast-paced environment.
- Knowledge of healthcare operations or tele-radiology is a plus.
Additional Requirements:
- Ability to work remotely with travel as required.
- Availability to handle urgent tasks outside normal business hours when necessary.
Pay: $17.00-$20.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: On the road
Application deadline: 2024-09-30
-
Administrative Support Assistant
4 weeks ago
Greater Toronto Area, Canada www Full timeAdministrative Support AssistantWe are seeking a highly organized and detail-oriented Administrative Support Assistant to provide general support to our Programs.Key Responsibilities:Support duties and provide backfill support to the Program AssistantsProvide meeting / minute / calendar support during periods of vacancy or vacation backfillFront desk...
-
Administrative Assistant
6 months ago
Greater Toronto Area, Canada TalentLift Canada Full time**The team** There are more than 27 million people living as refugees worldwide with few options to achieve livelihoods and security. Many thousands have the skills and potential to qualify for jobs and skilled visas in Canada, just like talented people anywhere, but they’ve been historically excluded from recruitment and visa systems. This is changing as...
-
Administrative Assistant
6 months ago
Greater Toronto Area, Canada Flexserv Full time**About Us** **Royal Canadian Mortgage Investment Corporation** believes in providing full disclosure to investors. Our investment philosophy and annual audited financial statements are fully outlined in our Offering Memorandum. Royal Canadian believes in ongoing transparency and therefore we also provide our investors with monthly updates. The Role:...
-
Project Administrative Assistant
5 months ago
Greater Toronto Area, Canada Yorkland Controls Full timePosition Profile TITLE**:Project Administrative Assistant** REPORTS TO: Project Manager LOCATION Greater Toronto Area of technical projects that impact multiple departments and workflows. - Engineering diploma or similar discipline **OR **equivalent combinations of technical training with a focus in the HVACR industry. Strong Industry experience as an...
-
Administrative Assistant in Real Estate Office
5 months ago
Greater Toronto Area, Canada PMA Brethour Realty Group Full timeSeeking talented, energetic Administrative Assistants for new home sales center in the **GTA | 404/401 - Parkway Place** - Hours of Work: The position requires work hours on be Monday to Thursday and you must be able to work **Saturdays and Sundays** (Weekends). You will work on a one-on-one basis with sales representatives for Bayview Park on 16th Avenue...
-
Administrative Assistant
6 months ago
Greater Toronto Area, Canada Bluelime Technical Services Full time**Job Duties include** - Create, sort and manage correspondence - Reporting - Coordinate calendars, schedules and travel - Filing and other administrative support such as data entry, answering the phone, photocopying and organizing binders. **Requirements**: - Degree in Business Administration or relevant field is considered an asset - 3-5 years of...
-
Administrative Assistant/customer Service
5 months ago
Greater Toronto Area, Canada MicroSpec Systems Inc Full time**About MicroSpec** MicroSpec is a leader in the Trade and Consumer show industry. We innovate and enhance Trade Show, Conference Registration and Ticketing environments across North America. We believe the strength of our commitment is reflected in product innovation and the strategic partnerships we've established. Every day, we lead and innovate, put...
-
Customer Service/administrative Assistant
5 months ago
Greater Toronto Area, Canada MicroSpec Systems Inc Full time**About MicroSpec** MicroSpec is a leader in the Trade and Consumer show industry. We innovate and enhance Trade Show, Conference Registration and Ticketing environments across North America. We believe the strength of our commitment is reflected in product innovation and the strategic partnerships we've established. Every day, we lead and innovate, put...
-
Administrative Assistant
2 weeks ago
Greater Toronto Area, Canada www Full timeAbout UsHumber River Health is a leading healthcare provider in North West Toronto, dedicated to delivering exceptional patient care and services.Job DescriptionWe are seeking a highly motivated and organized Temporary Full-time Summer Student to join our dynamic team as an Administrative Assistant in the Nephrology and Hemodialysis Program. This role will...
-
Administrative Assistant
7 months ago
Greater Toronto Area, Canada Home and Community Care Support Services Full time**Job Description**: **_CARE AND BE CARED FOR - THIS IS YOUR HOME_** Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place What will you do? Reporting to a...
-
Insurance Claims Administrative Assistant
6 months ago
Greater Toronto Area, Canada DSB Claims Solutions Inc. Full timeNamed Best's Recommended Insurance Adjusters 2019 and awarded The Winmar Award for Excellence in Claims Service in 2018 and 2020, DSB Claims Solutions’ ongoing commitment to providing best-in-class service is evidenced by the team’s unrivalled depth of experience and availability 24/7 - 365 days a year. DSB knows that success depends on building a world...
-
Operations Administrator
6 months ago
Greater Toronto Area, Canada Clearway Full timeAt Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s...
-
Site Administrator
5 months ago
Greater Toronto Area, Canada DUKA Property Management Full timeProperty Management company currently has a **Site Administrator** position available. Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work independently with the least amount of supervision. The Site...
-
Office Assistant
2 months ago
Greater Toronto Area, Canada Vaughan Brokerage Full timeMortgage Alliance **Vaughan Brokerage location **is a leading mortgage brokerage with two locations, one in Ontario and the other in British Columbia. We specialize in providing top-notch mortgage solutions to our clients, assisting them in achieving their homeownership dreams. With a focus on agent growth, client management, and exceptional service, we are...
-
Site Administrator
5 months ago
Greater Toronto Area, Canada DUKA Property Management Full timeProperty Management company currently has a **Site Administrator** position available for Residential condominium in **Mississauga and North York.** Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work...
-
Administrative Coordinator
6 months ago
Greater Toronto Area, Canada Women Get On Board Inc. Full time**ABOUT** Women Get On Board (WGOB) is a leading member-based company that connects, promotes and empowers women to corporate boards. We do this through an engaged community of women and men in Canada committed to advancing gender diversity in the boardroom. **OUR VALUES** - Be authentic - Be passionate in everything we do - Be engaged and take...
-
Physician Assistant
6 months ago
Greater Toronto Area, Canada Mohapatra Medicine Professional Corporation Full time**Duties**: - Collect and record patient data, including medical history, symptoms, and vital signs - Conduct physical examinations and order diagnostic tests as needed - Develop and implement patient care plans based on assessment findings - Provide direct patient care, including wound care, medication administration, and monitoring of chronic conditions -...
-
Administrative Assistant
5 months ago
Greater Sudbury, Canada Modern Neon Signs Full timeJob Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks such as proofreading, typing, filing, and providing customer support. **Responsibilities**: -...
-
Construction Operations Administrator
6 months ago
Greater Toronto Area, Canada Clearway Full timeAt Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s...
-
Insolvency Administrator
3 weeks ago
Greater Toronto Area, Canada AutoTrader Full timeThe Insolvency Agent, CMS role at AutoTrader is a key position that requires strong administrative skills and attention to detail. The successful candidate will be responsible for the administration of claims filing and ongoing file maintenance on behalf of our clients, ensuring efficiency and accuracy in all processes.About the RoleThis role is ideal for...