Supervisor, Administrative Services

3 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Faculty of Arts is looking for a Supervisor, Administrative Services. Reporting to the Manager, Staff & Administrative Services, the Supervisor, Administrative Services is a key member of the Faculty of Arts Administrative Team. This position provides support to department administrators through the development of efficient, effective, and scalable workflows. They champion operational initiatives within the Faculty of Arts and align the faculty's administrative processes with university guidelines, policies, procedures, and regulations.

**The qualifications and experience we’re looking for**:

- An undergraduate degree in a related discipline is required.
- Project management certificate or course in process improvement are an asset.
- A minimum of three years of directly related senior-level administrative experience in a progressively responsible position is required.
- Extensive experience managing human and physical resources is required.
- A working knowledge of the university and its academic programs, collective agreements, policies, and procedures is required.
- Experience with HRIS software’s and recruitment is required.
- Budget experience required.
- Experience with process improvement is required.
- Experience with payroll and finance systems is preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Leadership skill with the ability to motivate and engage staff is required.
- High level of adaptability is required.
- High level of organizational awareness with knowledge of regulations, policies, procedures, and academic programs is required.
- Advanced proficiency in utilizing Microsoft Office (Teams, OneNote, Word, Excel, and Outlook), and the internet.
- Ability to leverage technology to streamline administrative processes if required.
- Analysis and problem assessment skills required.
- Excellent communication skills, verbally and in writing is required.
- Demonstrated ability to proactively identify opportunities for continuous improvement required.
- Ability to maintain collaborative relationships across varying levels of authority is required.
- Ability to execute tasks within defined timelines while managing multiple priorities is required.
- Ability to problem solve and exercise independent judgment required.
- Ability to effectively deliver training is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: March 12, 2023**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Job Types**: Full-time, Permanent

**Salary**: $55,164.20-$77,732.20 per year

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-04-03

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