HR Admin Assistant

7 months ago

Saskatoon, Canada Q-Line Trucking Full time

**SUMMARY**
The HR Admin Assistant duties involve a wide range of support activities inside our HR department, from coordinating
meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the
liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
You’ll also assist in creating policies, processes, and documents. Strong ethics and integrity are of key importance in this
role.

**KEY RESPONSIBILITIES & ACCOUNTABILITIES**
- Act as support to the Receptionist, greet visitors as they arrive and answer incoming calls which includes

screening and forwarding to appropriate people within the organization as well as other administrative tasks.
- Assist with day-to-day operations of the HR functions and duties.
- Update and maintain the information in the current HRIS.
- Process documentation and prepare reports relating to staffing, recruitment, time keeping records, training, etc.
- Participate in HR projects such as meetings, training surveys, policies and procedural documentation, etc.
- Assist in payroll preparation by providing relevant data from the time-off management system (absences,

extended leaves, overtime, vacation and personal leave, etc.)

checks as requested.
- Compile and submit WCB claims to applicable jurisdictions on behalf of all employees. Maintain the WCB claim

file from the onset and provide status updates of all claims to HR manager(s) as requested.
- Track and maintain owner/operator WCB clearances; obtain company clearances for all jurisdictions as required.
- Manage the download of e-log data for company drivers and track and record working hours.
- Complete any other administrative support tasks as assigned.

**DESIRED QUALIFICATIONS**
- High School Diploma or GED required.
- Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position.
- HR or Business Administration certificate preferred.
- Strong typing skills and full knowledge of all MS Office programs.
- Excellent communication skills, both written and oral, as well as organizational skills.
- High attention to detail and effective time management skills.
- Strong ethics & integrity.

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