HR Coordinator

5 months ago

Saskatoon, Canada Q-Line Trucking Full time

**SUMMARY**

**The HR Coordinator is responsible for aiding the HR department, and other departments within the company. Primary duties include WCB administration for the company, reviewing applicants for hiring purposes, management of time-off system and payroll preparation, as well as other administrative tasks as assigned. This position requires excellent communication, effective time management, and multi-tasking skills. A high level of integrity and confidentiality is also required and expected.**

**KEY RESPONSIBILITIES & ACCOUNTABILITIES**

**_ WCB Administration_**
- Prepare and submit open injury reports.
- Record, file and track workplace injuries, injury investigations.
- Elevate more complex claims to HR leadership as required.
- Work with HR leadership and department managers on return-to-work plans and/or accommodations.
- Download monthly clearance letters for owner operators with their own WCB accounts to ensure they are in good standing.
- Record owner-operator WCB account information in LME.

**_ Benefits Administration_**
- Complete new hire enrollment activities for group benefits as applicable.
- Act as first-point-of contact for all benefits inquiries including assisting employees with filing for disability benefits.
- Request ROEs (Records of Employment) from payroll on behalf of employees.
- Work with HR managers, department managers and disability case managers on return-to-work plans and/or accommodation plans.

**_ HR Administration _**
- Create offer of employment letters and complete onboarding tasks for new hires.
- Manage all functions of the UKG Employee time and attendance system.
- Provide payroll department with pre-payroll preparation reports and information for all employees.
- Update Bamboo HR and provide support, upload and make fillable documents for employees’ sign off options, create and pull reports as required.
- Complete employment verification letters for all employees as requested.
- Update and manage Lawson system for all new and existing employees. This includes adding new hires, updating pay and position changes, personal information updates etc.
- Communicate with IT Department regarding new hires arrivals.
- Provide support with employee drug and alcohol testing program.
- Act as main back up to front reception by assisting with main line phone answering, greeting and assisting guests and drivers as they arrive.
- Participate in the OH&S program and attend safety meetings. Provide monthly injury report at meetings.

**_ Other Duties_**
- Assist in other Human Resource functions and initiatives as required, along with other duties that may be assigned.

**DESIRED QUALIFICATIONS**
- Business Administration Certificate or equivalent.
- Minimum 3 year of experience in administrative role, experience in Human Resources preferred.
- Ability to create and modify formatted documents and word-processed documents, using Adobe, Microsoft Word, and Excel proficiently.
- Excellent communication skills, both written and spoken.
- Strong ethics & integrity with the ability to maintain a high level of confidentiality.
- High attention to detail and effective time management skills

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