Executive Administrative Assistant

5 months ago

Victoria, Canada Brentwood Bay Resort Full time

**About Brentwood Bay Resort**:
At Brentwood Bay Resort, we take pride in providing a luxurious boutique experience that sets us apart from other hotels and resorts in the Greater Victoria area. We are committed to offering our guests more than just delicious meals, relaxing spa treatments, and beautiful oceanfront suites. We aim to provide a truly unforgettable guest experience and support our team members in discovering and delivering their unique contributions.

Our team is made up of passionate and engaged individuals who are empowered to share their input, opinions, strategies, and suggestions. We believe in working together as a team to deliver exceptional service, and we support one another to achieve our goals. As community leaders, we value honesty, uniqueness, and a fun approach to providing graceful hospitality.

**Role Purpose**:
The Executive Administrative Assistant plays a critical role in providing comprehensive administrative and operational support to the CEO and Director of Finance and Administration. This position requires exceptional organizational skills, attention to detail, and a proactive approach. The Executive Assistant will serve as a trusted partner to the CEO, helping to streamline operations, facilitate communication, and ensure the successful execution of key resort initiatives.

**Administrative Support**:

- Effectively manage the CEO's calendar, including scheduling appointments, meetings, and bi-annual leadership retreats; as well as screening, prioritizing, and managing incoming communications
- Prepare and review correspondence, reports, presentations, and other documents, while also providing strategic research and analysis
- Compile, review and analyze guest feedback data
- Prepare and distribute meeting agendas, and record meeting minutes
- Resort-wide project management through Asana software; task assignments, track project deadlines, milestones, and progress
- Assist Finance with daily cash audit reviews, accounts receivables, banking, and annual external audits
- Handle confidential information with a high level of discretion

**Operational Support**:

- Manage Gift Shops and Art Program, including purchasing, inventory management, and staging
- Manage the Accreditation Program resort-wide, ensuring policies and procedures are followed through periodic audits, secret shops, and analyses
- Manage resort communication tools and file management, including telephones, IT account, and hardware management
- Assist with marketing initiatives including print collateral and signage, events, and staging of resort
- Managing weekly office supply orders and distributing them throughout the resort

**QUALIFICATIONS**

**Education and Experience**
- 4+ years’ experience in an administrative and/or executive support level capacity
- Bachelor's degree or Diploma in Business, Admin, HR, or Operations preferred

**Knowledge, Skills, and Abilities**:

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience using Asana project management software considered an asset
- Outstanding organizational and time-management skills
- Exceptional written and verbal communication skills
- Feels empowered to make decisions and is confident in their decision-making abilities
- Has an open-mind and is willing to learning new skills and take on new responsibilities
- Proven ability to multitask, prioritize, and adapt in a dynamic and fast paced environment
- Ability to handle sensitive information with the utmost confidentiality and discretion
- Strong interpersonal skills and the ability to collaborate effectively with various internal and external stakeholders

**Working Conditions**:

- Frequent indoor work in an office setting
- Hybrid work option, standard work hours (8 hrs/day, Mon-Fri) with flexible work schedules

  • Executive Administrative Assistant

    2 weeks ago

    Victoria, British Columbia, Canada STALLIONS BARBERSHOP Full time

    Job DescriptionWe are seeking an experienced Executive Administrative Assistant to join our team at Stallions Barbershop.Key Responsibilities:Implement new administrative procedures to improve efficiency and productivity.Delegate tasks to office support staff to ensure seamless workflow.Carry out various administrative activities, including planning and...

  • Executive Assistant

    5 months ago

    Victoria, Canada Yaaas Automotive Full time

    Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and contribute to the smooth operation of our organization. **Responsibilities**: - Manage executive calendars, schedule appointments, and...

  • Exec Admin

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant (EAA) - Closing date extended- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 10/2/2024- Job Type- Regular Full Time- Temporary End Date-...

  • Exec Admin

    3 weeks ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/22/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...

  • Executive Assistant

    3 months ago

    Victoria, Canada Solve Energy Inc Full time

    Job Summary **Responsibilities**: - Manage executives' calendars and set up meetings - Assist in preparing presentations and reports - Handle incoming and outgoing communications - Perform data entry and maintain accurate records - Organize and maintain files and documents - Assist with customer service inquiries - Utilize Google Suite for various...

  • Eaa E15

    1 month ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EAA E15 - EXECUTIVE ADMINISTRATIVE ASSISTANT- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $59,015.56 - $66,749.47 annually- Close Date- 11/5/2024- Job Type- Temporary (Auxiliary)- Temporary End Date- 11/6/2026- Ministry/Organization- BC Public...

  • Executive Assistant to The Vp Administration and Cfo

    7 months ago

    Victoria, Canada Camosun College Full time

    **A) JOB SUMMARY** Reporting to the Vice President, Administration and CFO the Executive Assistant (EA), Administration provides advanced level support to the Vice President, as well as the Manager, Administration Services and Privacy Officer. The position also provides specialized services and knowledge in enterprise risk management, insurance, contract...

  • Executive Assistant

    3 months ago

    Victoria, Canada Reimagine Work Full time

    **EXECUTIVE ASSISTANT (PART-TIME)**, REIMAGINE WORK LTD. Hybrid-Remote Wage: $30 to $35 per hour Estimated Hours: 15-20 per week **Job Summary** Reimagine Work is seeking its next team member. We’re looking for an organized and efficient part-time Executive Assistant opening, working side-by-side with our CEO. This role supports the day-to-day tasks...

  • Exec Admin

    3 weeks ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/19/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...

  • Executive Assistant

    6 months ago

    Victoria, Canada Victoria Real Estate Board (VREB) Full time

    The Victoria Real Estate Board is a member-based trade association that employs 19 staff members who provide excellent service, education, and technology products to approximately 1,650 licensed REALTORS® working in 100 real estate brokerages across Greater Victoria and the southern Gulf Islands. A well-tenured team, with many longstanding staff, the...

  • Executive Assistant

    3 weeks ago

    Victoria, Canada Verity Construction Full time

    **Job Title: Executive Assistant to the President** **Location**: Langford, BC **Reports To**: President **Company**: Verity Construction - Leading Construction Firm **About Us**: Verity Construction is a premier construction company recognized for its commitment to quality, innovation, and excellence in the building industry. We specialize in large-scale...

  • Executive Assistant

    4 weeks ago

    Victoria, Canada Esquimalt Nation Full time

    **Esquimalt Nation is Hiring!** Our mission is to build a legacy for present and future generations of Esquimalt Nation members by ensuring our work is rooted in the teachings and natural laws that flow from the Sacred Trust. We will promote and advance holistic health, self-sufficiency, and safety of Esquimalt Nation members by offering meaningful programs...

  • Executive Assistant to CEO

    2 weeks ago

    Victoria, British Columbia, Canada Randstad Canada Full time

    Key ResponsibilitiesAs an Executive Assistant to the CEO, you will be responsible for providing high-level administrative support, including managing complex calendars, preparing correspondence, and coordinating travel arrangements.Executive SupportManage the CEO's schedule, ensuring timely and efficient handling of tasks and prioritiesCoordinate travel...

  • Executive Assistant

    5 months ago

    Victoria, Canada Westerkirk Full time

    Westerkirk Capital Inc. is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. Westerkirk Capital Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process,...

  • Executive Assistant to Member of The Executive

    6 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Using...

  • Senior Executive Assistant

    4 weeks ago

    Victoria, British Columbia, Canada Randstad Canada Full time

    Job SummaryRandstad Canada is seeking an experienced Executive Assistant to provide high-level administrative support to our clients. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.Key Responsibilities Provide administrative support to...

  • Executive Assistant

    6 months ago

    Victoria, Canada Harris Victoria Chrysler Full time

    **Position Title**: Executive Assistant **Responsibilities**: - Manage and maintain the President’s daily calendar, schedules, appointments, and travel arrangements - Organize, coordinate, and prepare material for meetings, conferences, and presentations - Organize and plan special events, corporate events, and provide support for ongoing projects -...

  • Executive Assistant

    6 months ago

    Victoria, Canada Entreflow Consulting Group Full time

    If you are an administrative professional who has a passion for making a difference and is looking to take charge of a great team, this might just be the position for you! Entreflow is looking for a rockstar Executive Assistant/Office Administrator who can support the CEO first and foremost, then the team everyone is living into the Entreflow Mission and...

  • Associate Executive Assistant

    5 months ago

    Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

    The Aboriginal Coalition to End Homelessness Society (ACEH) seeks an Associate Executive Assistant (AEA) to support the executive team, including the Executive Director (ED), Associate Executive Director (AED), and Executive Assistant (EA). As the AEA, you will provide comprehensive administrative support to the executive team and serve as a key liaison...

  • Executive Assistant

    5 months ago

    Victoria, Canada Ryzuk Geotechnical Full time

    We are seeking a high-performing **Executive Assistant** to join our **Ryzuk** team! **Ryzuk Geotechnical **is an experienced, medium-sized organization, with a head office located in Victoria, BC. Our mission is to provide creative, innovative, and practical geotechnical services with the best team possible. We began serving Greater Victoria in 1987,...