Associate Executive Assistant

5 months ago

Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

The Aboriginal Coalition to End Homelessness Society (ACEH) seeks an Associate Executive Assistant (AEA) to support the executive team, including the Executive Director (ED), Associate Executive Director (AED), and Executive Assistant (EA). As the AEA, you will provide comprehensive administrative support to the executive team and serve as a key liaison between the ED, the AED, and the senior management team, ensuring effective communication and coordination across the organization.

The ACEH is an Indigenous-led non-profit organization and registered charity with a mission to _lovingly _provide Culturally Supportive Housing and services to end Indigenous homelessness across Vancouver Island. The work of the ACEH is guided by voices of the Indigenous Street Family and its Elders & Knowledge Keepers Advisory, focusing on leading evidence-based structural change and building partnerships to expand the _Dual Model of Housing Care - _offering Culturally Supportive Housing alongside pathways to healing and recovery.

**Our Vision**: _Our way is to care for all our people, from the youngest to the oldest. We are all one. Some of our people living away from home are suffering, isolated and homeless. We stand together to end homelessness._

**Application Submission**: It is a **requirement to submit a resume AND cover letter **highlighting** **your community/organization involvements, education, certification, demonstrated experience, and how your knowledge, skills, and abilities will support and contribute to the executive team of the ACEH.
**_Applications with missing cover letters will be automatically screened out of the selection process._**

**Position**:Full Time *This position qualifies for extended health benefits funded by the ACEH*
**Wage**:$27 -$30 per hour
**Start Date**:As soon as possible
**Position Requirements**:Complete a Criminal Record Check for working with vulnerable people through the Ministry of Justice and must have a valid driver's license and access to a working vehicle.

**Key Responsibilities**:

- Provide administrative support to the executive team, including managing calendars, scheduling appointments, arranging travel itineraries, and coordinating meetings.
- Provide and respond to correspondence as directed on behalf of the executive team, drafting responses, and ensuring timely follow-up. Including but not limited to the preparation, formatting, and editing of documents such as reports, letters, presentations, and spreadsheets.
- Support completion of finance-related administrative tasks, including review and submission of payment requests for programming, verifying the accuracy of budget trackers and spreadsheets, etc.
- Coordinate meeting logistics, including booking venues, preparing agendas, and taking meeting minutes.
- Provide support to plan and coordinate events, training sessions, and community events, including logistics, venue selection, catering, gifts, and attendee management.
- Assist in coordinating special projects or initiatives, including research, data collection, and reporting.
- Anticipate potential issues and proactively address challenges to ensure smooth operations and support the executive team's effectiveness.
- Build and maintain positive relationships with internal and external stakeholders, including Indigenous communities, partners, and funders.
- Coordinate internal communications initiatives, including updating the organization's website and social media channels, and facilitating staff engagement activities as required.
- Conduct periodic reviews and assessments of administrative processes and systems, identifying areas for improvement and implementing solutions to enhance efficiency and effectiveness.
- Serve as a liaison between the executive team and other departments or programs within the organization, fostering collaboration and information-sharing across teams.
- Provide backup support to other administrative staff members as needed, ensuring continuity of operations during periods of high workload or team member absences.
- Ensure the maintenance of accurate records, databases, and filing systems, ensuring information is organized and easily accessible.
- Collaborate with other team members to achieve common goals and support organizational objectives.

**Skills & Abilities**:

- Ability to work professionally, effectively, and non-judgmentally with various personalities, needs, cultures, and abilities.
- Ability to remain calm and professional in high-stress situations, exercising good judgment.
- Ability to provide hospitality and kindness in serving others.
- Ability to work independently, exercising flexibility with evolving and changing direction, and adaptable to various competing demands.
- Ability to effectively manage time to complete and prioritize various tasks within a given timeline, with adherence to important deadlines.
- Demonstrated proactive approaches to problem-solving with strong decision-making abilities.
- Ability to

  • Warehouse Associate

    1 month ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job SummaryWe are seeking a detail-oriented and physically capable Warehouse Associate to join our team at Canadian Tire Associate Store #0365. As a key member of our stockroom team, you will be responsible for maintaining a clean and organized stockroom, processing inventory, and assisting customers with their purchases.ResponsibilitiesUnpack and count...

  • Warehouse Associate

    1 month ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job SummaryWe are seeking a detail-oriented and physically capable Warehouse Associate to join our team at Canadian Tire Associate Store #0365. As a key member of our stockroom team, you will be responsible for maintaining a clean and organized stockroom, processing inventory, and assisting customers with their purchases.ResponsibilitiesUnpack and count...

  • Warehouse Associate

    3 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job SummaryWe are seeking a detail-oriented and physically capable Warehouse Associate to join our team at Canadian Tire Associate Store # 0365. As a key member of our stockroom team, you will be responsible for receiving and processing inventory, maintaining a clean and organized warehouse environment, and providing excellent customer service.Key...

  • Warehouse Stock Associate

    3 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Warehouse Stock Associate to join our team at Canadian Tire Associate Store #0365. As a key member of our inventory management team, you will be responsible for maintaining a clean and organized store environment, ensuring that products are accurately stocked and easily accessible to...

  • Warehouse Associate

    4 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a Shelf Stocker, you will be responsible for maintaining a clean and organized stockroom and store shelves, ensuring that products are easily accessible to customers.Key Responsibilities:Restock shelves and...

  • Warehouse Associate

    4 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a Shelf Stocker, you will be responsible for maintaining a clean and organized stockroom and store shelves, ensuring that products are easily accessible to customers.Key Responsibilities:Restock shelves and...

  • Warehouse Associate

    3 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a Shelf Stocker, you will be responsible for maintaining a clean and organized stockroom and store shelves, ensuring that products are easily accessible to customers.Key Responsibilities:Restock shelves and...

  • Warehouse Associate

    3 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a Shelf Stocker, you will be responsible for maintaining a clean and organized stockroom and store shelves, ensuring that products are easily accessible to customers.Key Responsibilities:Restock shelves and...

  • Warehouse Associate

    4 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a key member of our store team, you will be responsible for maintaining a well-organized and fully stocked store environment.Key Responsibilities:Restock shelves and display areas with merchandise, ensuring...

  • Warehouse Associate

    4 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store #0365. As a key member of our store team, you will be responsible for maintaining a well-organized and fully stocked store environment.Key Responsibilities:Restock shelves and display areas with merchandise, ensuring...

  • Executive Assistant

    5 months ago

    Victoria, Canada Victoria Real Estate Board (VREB) Full time

    The Victoria Real Estate Board is a member-based trade association that employs 19 staff members who provide excellent service, education, and technology products to approximately 1,650 licensed REALTORS® working in 100 real estate brokerages across Greater Victoria and the southern Gulf Islands. A well-tenured team, with many longstanding staff, the...

  • Warehouse Assistant

    3 weeks ago

    Victoria, British Columbia, Canada Canadian Tire Associate Store # 0365 Full time

    Job Title: Shelf StockerWe are seeking a detail-oriented and physically capable Shelf Stocker to join our team at Canadian Tire Associate Store # 0365.Job Summary:The successful candidate will be responsible for maintaining a clean and organized stockroom, receiving and processing merchandise, and assisting customers with their purchases.Key...

  • Executive Support Associate

    5 months ago

    Victoria, Canada Redcliffe Financial Ltd. Full time

    **Executive Support Associate** Location: Victoria, BC time and type: Full time Working Arrangement: Hybrid Job Industry: Financial Services, Insurance Schedule: Regular schedule 8:30 am to 4:30 pm* - There may be times when additional work beyond the normal work-day is required **About Us**: Redcliffe Financial is a well-established financial services...

  • Executive Assistant

    4 months ago

    Victoria, Canada Yaaas Automotive Full time

    Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and contribute to the smooth operation of our organization. **Responsibilities**: - Manage executive calendars, schedule appointments, and...

  • Executive Assistant

    3 months ago

    Victoria, Canada Solve Energy Inc Full time

    Job Summary **Responsibilities**: - Manage executives' calendars and set up meetings - Assist in preparing presentations and reports - Handle incoming and outgoing communications - Perform data entry and maintain accurate records - Organize and maintain files and documents - Assist with customer service inquiries - Utilize Google Suite for various...

  • Executive Assistant

    5 months ago

    Victoria, Canada Cherish at Central Park Full time

    **Executive Assistant - FT two months then PT - ISLAND RESIDENTS** **Job Details**: - The Executive Assistant works directly for the President/CEO. - Expertise in MS Office suite and Sage 50 required. - The position will be full time for approximately 1 - 2 months and then will be two days per week, with considerable flexibility. - Experience in drafting...

  • Executive Assistant

    7 days ago

    Victoria, Canada Verity Construction Full time

    **Job Title: Executive Assistant to the President** **Location**: Langford, BC **Reports To**: President **Company**: Verity Construction - Leading Construction Firm **About Us**: Verity Construction is a premier construction company recognized for its commitment to quality, innovation, and excellence in the building industry. We specialize in large-scale...

  • Executive Assistant

    5 months ago

    Victoria, Canada Ryzuk Geotechnical Full time

    We are seeking a high-performing **Executive Assistant** to join our **Ryzuk** team! **Ryzuk Geotechnical **is an experienced, medium-sized organization, with a head office located in Victoria, BC. Our mission is to provide creative, innovative, and practical geotechnical services with the best team possible. We began serving Greater Victoria in 1987,...

  • Executive Assistant

    4 weeks ago

    Victoria, British Columbia, Canada Randstad Canada Full time

    Job Title: Senior Executive AssistantWe are seeking a highly skilled and experienced Senior Executive Assistant to join our team at Randstad Canada. As a key member of our organization, you will provide administrative support to our CEO and other senior staff, ensuring seamless execution of daily tasks and projects.Responsibilities:Manage a complex calendar,...

  • Executive Assistant

    4 weeks ago

    Victoria, British Columbia, Canada Randstad Canada Full time

    Job Title: Senior Executive AssistantWe are seeking a highly skilled and experienced Senior Executive Assistant to join our team at Randstad Canada. As a key member of our organization, you will provide administrative support to our CEO and other senior staff, ensuring seamless execution of daily tasks and projects.Responsibilities:Manage a complex calendar,...