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Administrative Assistant/personal Assistant

7 months ago

Vancouver, Canada Aquilini Group Full time

**Position**:Administrative Assistant/Personal Assistant

**Department**:Aquilini Executive Office

**Reports to**:Ownership

**COMPANY PROFILE**:
***Aquilini Group is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and operates an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry/cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attraction, restaurant, and beverage industry.

**SUMMARY**:
The Administrative Assistant/Personal Assistant will play a vital role in providing administrative and personal support to the owners of the Aquilini Group. With a keen eye for detail and the ability to anticipate needs, the incumbent will plan, organize, and coordinate a diverse range of requests and ensure their smooth and efficient execution.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(other duties may be assigned, as required)
- Coordinating and executing requests from the owners
- Managing the calendar (booking meetings, making reservations, scheduling appointments, etc.)
- Monitoring and managing time-sensitive and confidential communication
- Reconciling accounts and managing expenses
- Arranging complex travel plans and adjusting as necessary
- Organizing executive suite requirements for events at Rogers Arena
- Manages details of personal projects or events as directed by the owners
- Acts as a point person between the owners and various vendors and service providers
- Handles errands as required (e.g. deliveries, dry cleaning, purchasing gifts, making returns, etc.)
- Conducts in-depth research on any item, resource or service requested by the owners, gathers information and presents a thorough recommendation
- Handles last minute issues which could arise off hours
- Performs other related duties and assists with special projects as required

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- Minimum 1 year directly related work experience
- Self-directed, highly organized and detailed oriented with an ability to prioritize assigned duties
- Ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand
- Highly organized, meticulous and extremely detailed oriented with an ability to prioritize assigned duties
- Demonstrated ability to “wow” at every turn
- A high level of confidentiality, discretion, loyalty and respect as well as a natural ‘customer service’ mindset.
- Ability to relate professionally to everyone they interact with including VIP’s with a high level of maturity, diplomacy, and a positive demeanor
- Solid experience in the use of PC and Microsoft Office Suite
- Excellent verbal communication skills and telephone etiquette
- Ability to work independently
- The ability to work outside of normal business hours will be expected
- Previous experience working in a family-owned business is an asset
- Valid driver’s license and vehicle required

**What We Offer**:
At Aquilini, we believe in the importance of a Total Compensation package by ensuring our mix of salary, benefits, and perks are competitive within the market, while also offering a work-life balance.

Our comprehensive benefits package includes Health, Dental, Vision Care, Life Insurance, and AD&D coverage. In addition, you'll have opportunities for access to Rogers Arena events, an on-site gym, parking, select discounts, professional growth and development options, fun staff events throughout the year, and a dynamic and supportive work environment where you can make a tangible impact.