Administrative Accounting Coordinator

7 days ago

Winnipeg, Canada J 1 S Electrical Services Ltd Full time

**J 1 S Electrical Services**

**Administrative Accounting Coordinator**

**Come join our Team**

Are you detail-oriented, organized, and skilled at multitasking? We're looking for a dynamic individual to join us as an Administrative Accounting Coordinator. This role plays a crucial part in ensuring seamless day-to-day operations, including data entry, invoicing payables, project file management, payroll administration, and providing general administrative support to our management team. We offer a comprehensive benefit and pension program to our employees, making this opportunity even more exciting.

**Who we Are**:
J 1 S Electrical Services is a family-owned, full-service electrical contracting company that provides complete electrical services to commercial and industrial markets in Winnipeg and the surrounding areas. Our team of professional, dependable electricians are committed to putting our customers first. We are known for valuing the success of each project, while delivering the highest level of electrical service and workmanship possible. Our team takes pride in ensuring we exceed our customers expectations every day.

This is a full-time (M-F) on-site Administrative Accounting Coordinator role based in Winnipeg, MB. Please note that the business will be relocating to the Grande Pointe area in late summer/early fall, with no public transit available.

**Key Responsibilities**:

- Ensure accurate tracking of employee hours, job assignments, and receipt alignment
- Manage all invoicing and payables for projects, including monthly invoicing and job costing.
- Accurately calculate employee hours and benefits.
- Effectively handle and document employee credit card expenses
- Ensure timely submission of Certificate of Insurance, Workers Compensation Board documentation, and Statutory Declarations as necessary.
- Maintain organized and up-to-date filing systems.
- Promptly and professionally send job quotes as instructed by the Electrical Purchaser or General Manager
- Assist electricians with requests, such as preparing and printing panel directories as needed.
- Monitor weekly job site schedules.
- Support the social media coordinator in gathering photos for social media, advertising, and website purposes.
- Ensure completion of safety paperwork, site document verification, and provision of training documentation.
- Ensure safety compliance by managing paperwork and providing comprehensive training documentation.
- Responsible for printing blueprints and organizing job manuals.
- Assist in managing tool inventory using Asset Panda.
- Perform other assigned duties as required.

**Requirements**:

- Post-secondary education or certification in the administrative or secretarial field, or relevant experience providing administrative and secretarial support.
- Experience with Payworks, Sage, SiteDocs, and Asset Panda is considered an asset, but not required.
- Completion of CSAM Construction Education to aid in COR audits is beneficial but not required.
- Proven track record of handling confidential and sensitive information with professionalism.
- Strong organizational and multitasking abilities.
- Excellent interpersonal, written, and verbal communication skills are essential. Proficiency in English spelling and grammar is necessary for processing service orders accurately.
- Ability to work both independently and collaboratively within a team environment.
- Working knowledge and experience in the electrical industry is beneficial.
- Math proficiency is a key requirement for success in this role.

**Condition of Employment**
- Must be legally eligible to work in Canada.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (required)

Work Location: In person

Application deadline: 2024-03-15

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