Accounting and Administrative Assistant

2 weeks ago

Winnipeg, Manitoba, Canada Celero Solutions Full time

Your Opportunity
This is an exciting hybrid role that will have both accounting and administrative responsibilities.

Reporting to the Senior Manager, Corporate Support Services, the Accounting and Administrative Assistant will be responsible for numerous accounts payable and accounts receivable functions, supporting month end and year end processes, and reconciliation activities to support the Corporate Support Services team.


In addition, approximately 25% of this position will be dedicated to providing administrative support to Celero's Executive Assistant as well as assisting various teams in the organization.


A Day in the Life

_ Accounting __(approximately 75%)_

May include some or all of the following:

  • Gather and compile monthly billing for Celero
  • Create invoices, distribute, and collect payment from customers
  • Coordinate facilities management activities
  • Code invoices from vendors and staff expenses
  • Prepare and distribute payments to vendors
  • Maintain an awareness of Celero products and services
  • Reconcile general ledger accounts
  • Create, monitor and post accruals and journal entries
  • Document workflows, procedures, checklists and policies for assigned tasks
  • Review month end and yearend financial reports and prepare correcting entries when needed
  • Review requests and provide pertinent documentation to financial auditors
  • Investigate and follow up on vendor discrepancies
  • Produce statistical reports as required

_ Administrative Assistant__ (approximately 25%)_

May include some or all of the following:

  • Coordinate and execute tasks in support of business activities (e.g. conferences, training, meetings)
  • Create and distribute standard periodic communications, reports, & routine correspondence
  • Coordinate the supply and manage the inventory of consumable office supplies, including the accounting activities required to support the process
  • Perform general offices duties, including reception, photocopying, courier and mail distribution
  • Tracking travel receipts, entering and submitting expense reports on behalf of the Executive Team individuals
  • Assisting with onboarding of new staff or offboarding of staff leaving the organization
  • Supporting various teams with onsite meetings including ordering lunches, booking meeting rooms, preparation of tools and resources
- meeting with Travel agency vendors (hotels, car rentals, etc) to maximize savings

  • Assisting the Executive Assistant when needed

Your Resume and Experience

  • Completion or near completion of a diploma in a related discipline (e.g. accounting or business) or recognized equivalent is preferred
  • Previous experience in an administrative role required
  • Experience in an IT or Professional Services organization is an asset
  • Demonstrated computer literacy including effective working skills in Office 365, Outlook, Word, Excel, MS Teams, SharePoint, Adobe Acrobat, etc.
  • Experience with DocuSign and PowerPoint preferred but not required
  • High level of discretion required in dealing with confidential matters

Our Expectations
We have high expectations of all Celero employees and strive to recruit applicants with the following characteristics:

  • Commitment to working collaboratively in a team-based workplace environment
  • Effectively adapts to tight deadlines, heavy workloads, and shifting priorities
  • Selfmotivated with initiative to understand the needs of others
  • Welldeveloped oral and written communication and interpersonal skills
  • Able to build professional relationships with peers and superiors
  • Able to work comfortably with both business and technical professionals
  • Organized with a keen sense for detail
  • Selfdriven, with strong sense of ownership, and creativity
  • Professional, selfmotivated and proven ability to work independently
  • High level of discretion required in dealing with confidential matters
  • Accepts ownership of issues and shares credit for team successes
  • Celero is committed to eliminating barriers and improving accessibility to our workplace for persons with disabilities. We strive to do this in a timely manner and in a way that respects personal dignity, independence, integration and equality of opportunity. Celero has an accommodation process in place and provides accommodation for employees with disabilities. If an employee requires a specific accommodation because of a disability or a medical need, we will work with that individual to achieve an appropriate accommodation. If you required an accommodation due to a physical or other limitation, please let us know when you are contacted to participate in the recruitment process, and we will work with you to accommodate your needs._

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