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Invoicing Specialist

5 months ago

Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

**Your opportunity**

As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success. We’ve recently upgraded to a next-generation invoicing system, so you’re ideally someone who is adaptable and excited to help create and build new, more efficient invoicing processes. Our team moves quickly, so we need someone who builds trust through competence, and brings initiative and tenacity to everything they do.

**Your team**

**Your key functions & responsibilities**
- Initiating projects within our invoicing software, including electronic filing of contractual documents, logging retainers, ensuring appropriate billing rates, attributing project budgets, etc.
- Collaborating with our engineers to develop and execute monthly invoicing schedules, including:

- Preparing/distributing draft invoices
- Updating draft invoices to incorporate input from our engineers
- Finalizing and seeking approval of invoices
- Reviewing and approving weekly employee time entries
- Compiling and data entry of payables information
- Assisting with general office-related administrative activities as required, and contributing as part of the administrative team to fulfill the variety of tasks necessary for the office to function effectively

**Your characteristics, skills & knowledge**
- Maintain a professional attitude and positive outlook while working independently and responsibly with mínimal supervision
- Dedicated to meeting deadlines while completing accurate, high-quality work
- Manage time well and can prioritize effectively and adapt to changing workloads
- Able to understand, track, reconcile and manipulate numbers
- Basic understanding of business and accounting principles, terms and financial functions
- Advanced knowledge of invoicing and payment processes/procedures is preferred
- Intermediate or greater knowledge of Microsoft Office, Excel in particular
- Knowledge of BQE/CORE is considered a significant asset

**Your education & career experience**
- A college diploma or university degree in accounting or related field
- Some experience in an invoicing or related role is preferred

**More about us and what we offer**

We offer a competitive salary and benefits package along with opportunities for professional growth and advancement. All our employees share a strong commitment to excellence in our work, client satisfaction and a strong work ethic. But we also take the time to balance work with downtime activities that foster strong relationships among co-workers and good health.

We are an enthusiastic, cooperative, and supportive team focused on embracing and nurturing the unique talents and strengths of each of our team members to deliver innovative solutions that have a positive impact on our clients and the communities they operate in and serve.

Equity, diversity and inclusion are key priorities at HGC Engineering and we are committed to a workplace environment that is fair, accessible and respectful for all employees.

**Job Types**: Permanent, Full-time

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Mississauga, ON L5N 1P7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- invoicing or related: 1 year (required)

Work Location: Hybrid remote in Mississauga, ON L5N 1P7

Application deadline: 2023-11-23