Invoice Specialist

2 weeks ago


Mississauga, Canada Furlani Foods Corporation Full time

**PURPOSE STATEMENT**:
To ensure all Sales Invoices are processed in an accurate and timely manner.

**KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO**:

- Process all picked Sales Orders on QAD to create Invoices from QAD using packing slips from Furlani’s and outside storage locations. Print and mail invoices for applicable customers.
- Enter QAD Invoices to third party internet EDI services for applicable customers.
- Enter key customer packing slips in excel to create sales orders and print invoices.
- Create weekly summary Invoice for KEY CUSTOMER using Excel.
- Resolve outstanding Sales Orders at month end to ensure invoices are posted to correct month.
- Clarify any price or quantity discrepancies with purchase order and sales share-point.
- Scan each packing lists and randomly check that they went through Doclib
- Compile Third Party Warehouse paperwork to complete invoicing. Transfer shipments for warehouses in QAD
- Once that Third Party warehouse sends paperwork for a week, invoices are consolidated in a single invoice and later posted.
- Respond to Customers inquires
- Coordinate shipments with logistics and shipping departments.
- Check EDI services for PO that has not been processed (and ensure that customer cancelled these POs) and archived cancelled Pos.
- Order blank invoices.
- Vacation support for Cash Application Specialist/Credit and Deduction management Analyst.
- Other tasks/duties assigned by the Manager.

**TECHNICAL KNOWLEDGE**:
Nice to have:

- 1+ year(s) experience working in the same/equivalent position in a finance/accounting department
- Working knowledge of the following systems:

- QAD or Any Prior ERP experience
- Internet EDI Systems

**EDUCATION**:

- Undergrad business degree or college diploma in business/finance

**OTHER SKILLS REQUIRED**:

- Familiarity with Microsoft Office suite (Excel, Word and Outlook)
- Good written and verbal communication skills
- Team Player
- Intuitive
- Accurate and detail oriented

This is a fixed term assignment and is expected to last 18 months (may be extended by mutual agreement).

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

Schedule:

- Day shift

Work Location: In person

Application deadline: 2023-09-06



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