Administrative Assistant
4 weeks ago
The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s, Newfoundland and Hamilton, Ontario.
As one of the fastest growing and highly respected Engineering firms in Atlantic Canada, Harbourside is looking for the right individual to join our team and support our growing, multi-company operations. This opportunity is available in our Dartmouth, NS office and will be supporting the operations for all office locations.
**Administrative Assistant**
Responsibilities include but are not limited to:
- Lead the coordination and preparation of proposals
- Assist with the preparation of marketing materials and ensuring all materials align with brand standards
- Coordinate and book travel arrangements for staff
- Organize office social events and staff retreats
- Maintain filing systems
- Liaise with IT provider to resolve staff computer/IT issues
- Provide administrative support to ensure efficient operation of the office
- Work with management on special projects
- Perform other administrative duties, as required
Requirements and Qualifications:
- Minimum two to three years of experience in an administrative role. Previous experience in a consulting engineering environment would be considered a strong asset.
- Highly proficient with the Microsoft Office suite
- Pro-active and creative thinker
- Ability to work in a fast-paced environment with tight deadlines (at times)
- High level of accuracy and attention to detail
- Strong organizational and time management skills with the ability to prioritize multiple tasks
Pay: $45,000.00-$60,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
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