Coordinator, Talent Acquisition

1 week ago

Toronto, Canada Ontario Health Full time

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

- Fully paid medical, dental and vision coverage from your first day
- Health care spending account
- Premium defined benefit pension plan
- 3 personal days and 2 float days annually
- Individual contributors start at 3 weeks’ vacation, and 4 weeks at 2 years
- Career development opportunities
- A collaborative values-based team culture
- Wellness programs
- A hybrid working model
- Participation in

Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

This position reports directly to the Director of Talent Acquisition and is instrumental in providing support to the talent acquisition team, including:
- managing job postings- scheduling interviews and meetings- preparing recruitment updates- assisting with reference checking, reporting, and other related tasks- coordinating events- responding to queries about the recruitment process and the status of specific job requisitions

Here is what you will be doing:
- Acts as a first point of contact for the Talent Acquisition team and directs or escalates inquires or concerns as appropriate.- Works closely with the Director of Talent Acquisition to assign requisitions in Workday, create presentations, templates and process mapping and conduct training on how to use when needed.- Drafts memos, correspondence, briefing notes/papers, presentations about trends/ issues as requested; sets up spreadsheets and accesses, conducts environmental scans.- Collaborates and manages workload independently to meet established priorities and timelines for assigned files and the related administrative processes and document management requirements. Adjusts timelines and arranges changes to deadlines when competing priorities arise.- Supports the team in posting job advertisements internally, as well as to externally job boards (such as LinkedIn etc.)- Coordinates additional job advertising as requested; serve as point-person and administrator for job board vendor relationships.- Arranges for French language translation when required.- Identifies and follows up on issues such as concerns raised by managers or applicants, and system inefficiencies. Documents issues and recommends solutions.- Supports selection process by scheduling interview panels, preparing interview documentation, and supporting pre-screening testing/interviews.- Maintains recruitment records including closing assigned requisitions. Ensures documentation is complete and archived in a timely manner.-
- Supports the Talent Acquisition and HR partners with preparation and follow up on offer letters where needed.- Partners with Talent Acquisition to provide weekly updates to the various business leads on recruitment activity.- Schedules team meetings and facilitates when needed.- Provides excellent customer service to internal / external stakeholders.-
- Assists in the development and monitoring of project plan schedules. Develops own plans for the gathering and organization of information and data, distribution of documents and tracking of deliverables.

Here is what you will need to be successful:
Education and Experience- Completion of a college certificate or bachelor's degree, major in administrative studies, business administration, health administration, or recognized equivalent.- Minimum of 2-5 years of related work experience required, ideally within Talent Acquisition.- Experience in providing support and coordination for a team and effectively able to manage multiple requests.- Ability to handle a high volume of work and find efficiencies to support a continuous improvement environment.- Experience in gathering information to support a seamless recruitment process with speed and quality.- Well-versed in MS Office (Word, Excel, PowerPoint) pivot tables, v-lookups, and interactive presentations.- Experience with applicant tracking systems and HR management information systems and related databases and software programs to maintain and obtain information, resolve information issues/problems and prepare reports. Experience using Workday is an asset.- Experience in planning and organizing events (both virtually and in person) is an asset.

Knowledge and Skills- Knowledge of human resources management programs including staffing, employee accommodation to assist and support the recruitment process, assist client managers and manage all documentation for

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