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Administrative Assistant

2 months ago

Terrebonne, Canada Groupe Fertimax Inc Full time

Work Term: Seasonal
- Work Language: French
- Hours: 25 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 7 months to less than 1 year
- or equivalent experience
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Manage contracts
- Maintain and manage digital database
- Establish and implement policies and procedures
- Consult with clients after sale to provide ongoing support
- Conduct research
- Work with mínimal supervision
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- Google Docs
- Electronic scheduler
- Database software
- Accounting software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- Adobe Acrobat Reader
- Information technology
- Project management software
- Electronic mail
- Enterprise resource planning (ERP) software
- Social Media
**Technical terminology**:

- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
- Project management
- Payroll services
**Security and safety**:

- Criminal record check
**Transportation/travel information**:

- Own vehicle
- Valid driver's licence
**Work conditions and physical capabilities**:

- Fast-paced environment
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Adaptability
- Quick learner
- Time management

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