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Admissions Officer

4 months ago

Vancouver, Canada Vancouver Community College Full time

**Pclass #**
- SS223**Who We Are**
- We acknowledge that Vancouver Community College (_VCC_) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
- At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.-
**Position Summary**Duties & Responsibilities**
- Process requests for course based registrations: evaluate transcripts and report cards for pre-requisites; determine eligibility for course registration; process registrations using applicable course or block registration procedures; refer students appropriately; registers and drops students into BC Campus open learning courses.
- Processes drops and withdrawals from courses and programs using appropriate drop and withdrawal codes; makes adjustments to U-Pass based on drop/withdrawal dates.
- Maintains applicant wait-lists and works closely with departments in providing filling information for upcoming programs and classes; fill vacant seats sometimes within tight timeframes e.g. contact students from waitlists.
- Refers students to program areas for specific counselling or advice and the completion of skills assessments in order to meet program admission requirements or registration pre-requisites.
- Use the Banner Student Information system; utilizes BANNER Document Management tool to organize and evaluate documents; routes documents to the appropriate area for processing; updates VCC and Translink U-Pass eligibility forms; references Industry Training Authority (ITA) website.
- Makes recommendations for improvements to admissions and registration processes, BANNER functionality and other projects; builds business improvement proposals.
- Perform general correspondence using MS Word, and prepare and work with Excel spreadsheets.
- Perform other related duties as required.

**Qualifications**

**Education and Experience**
- Completion of a 2-year post-secondary diploma and three years directly related experience at a post-secondary institution, preferably in the Registrar’s Office; an equivalent combination of training and/or experience may be substituted for the required qualifications.

**Skills and Abilities**
- Sound working knowledge of Student Information Systems (Banner preferred), Word and Excel.
- Excellent customer service and public communication skills.
- Demonstrated ability to:

- make independent decisions and solve problems relating to day-to-day duties, referring difficult or unusual problems to a superior;
- use sound judgement and work in a team environment;
- act independently and switch tasks quickly and smoothly with a high level of accuracy;
- process requests for admissions and explain policies and procedures;
- communicate with non-native speakers of English using diplomacy and patience.
- Demonstrated proficiency and accuracy in alphanumeric data entry.
- Ability to achieve accurate keyboarding speed of 40 wpm.

**Salary Range - Prorated based on FTE**
- PAYGRADE 22 - $2,087.62 - $2,441.59 bi-weeklyPosting Detail Information

**Employment Group**
- Support Staff (CUPE)**Type of Position**
- Temporary**Employment Type**
- Full Time**Department**
- REGISTRAR'S OFFICE**Primary Location - This position may require you to work at all VCC locations.**
- Broadway**Is this posting only for internal applicants?**
- No- 06/17/2024**Position End Date - For Temporary Positions**
- 11/30/2024**Vacation Blackout Dates**
- Last week of August, first week of September.**Number of Hours per Week**
- 35**Work Schedule - Hours may vary according to the needs of the Department**
- Monday, Tuesday, Thursday, Friday 8:00 am to 4:15 pm
- Wednesday 11:00 am to 7:15 pm or 8:00 am to 4:15 pm (late shifts on rotation)**Eligible for Fortnight**
- Yes**Special Instructions to Applicant**
- Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.**Posting Open Date**
- 05/31/2024**Posting Close Date**
- 06/13/2024**Is this a pooled posting?**
- No