Admissions Assistant

3 months ago

Vancouver, Canada LCI Education Full time

**Position Summary**:
Reporting to the Director of Admissions, the incumbent is responsible for providing administrative support to the Admissions Department.

**Responsibilities**:

- Perform routine administrative duties including preparing agenda packages, generating calendar invitations, completing room bookings and recording and transcribing meeting minutes.
- Lead the preparation of Open House events, including but not limited to, room bookings, instructor communications, food and beverage orders, staffing, facilities and tech setup, agenda, and other duties, as required.
- Perform enrollment processing duties for Jewellery and E-Learning students - generating contracts, uploading documents into Clara and maintaining hard copy student files.
- Support ADAs in the collection of admissions documents including Enrollment Agreements, English proof, transcripts, and other documents, as required.
- Support ADAs in the arranging of Accuplacer testing for remote and local students, and proctoring of tests, as required.
- Create Letter of Acceptance documents, as required.
- Ensure all Admissions documents are accurately scanned and uploaded to student files in Clara.
- Perform the clearing of holds for continuing students.
- Liaise with Registrar’s Office, Student Services, and Enrollment Processor during open registration on a quarterly basis for arrangement of facilities and tech setup, ADA scheduling, creation of quarterly Orientation and Registration Letter, and other duties to ensure a smooth process for new students.
- Respond to written, telephone and in-person enquiries from prospective students, as required.
- Follow through on action items and track completion.
- Enter data into a Customer Relationship Management (CRM) database and run reports.
- Maintain weekly work schedule on behalf of the Admissions Team.
- Track spending and submit expense reports.
- Maintain and order supplies.
- Participate in special projects and campus events including, but not limited to, Open Houses, New Student Orientation, etc.
- Provide Main Reception coverage, from time to time.
- Able to work in early morning shift to cover other regional enquiries.
- Act as a liaison for the Admissions Department and other departments when necessary.
- Perform other related duties, as assigned.

**Job Requirements**:
**Knowledge**:

- Certificate, Diploma or Bachelor’s degree in Office Administration or Business.
- 3 to 4 years’ progressive experience providing administrative support.
- Previous experience in an admissions or student recruitment environment would be an asset.
- Experience in Higher Education would be an asset.

**Skills**:

- MS Office skills including Excel, PowerPoint, and comfortable utilizing a variety of IT systems including, but not limited to, an intranet, databases, etc.
- Superior organizational and problem-solving skills.
- Excellent oral and written communication skills.
- Strong interpersonal skills with a range of populations.
- Effective team and partnering skills.
- Mathematical skills to a sufficient level to support budgeting, forecasting and working with numbers.

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