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Senior Admissions Officer

2 months ago

Vancouver, British Columbia, Canada UBC Full time
Job Summary

UBC Sauder School of Business is a leading business faculty that consistently ranks among the top 100 in the world. We are seeking a highly skilled Senior Admissions Officer to join our Recruitment and Admissions team.

Key Responsibilities
  • Act as a resource person to Recruitment and Admissions employees, providing training, technical support, and overseeing maintenance and data entry for business diploma, undergraduate, and graduate programs applications.
  • Oversee the online Recruitment and Admissions application ecosystems and the diploma, undergraduate, and professional graduate programs websites, troubleshooting technical difficulties and providing recommendations for improvements.
  • Develop new reports from the online application systems to support admissions, pipeline management, application fees, deposit reconciliations, and student record matriculation processes.
  • Download admissions data from the online application systems, import electronic GMAT/GRE and English Proficiency Test scores, and troubleshoot and correct problems when importing data from external sources.
  • Ensure the security of the online application systems, working with UBC IT and Sauder BTMO to set up user access and monitor system integrity.
  • Evaluate transcripts for domestic and international applicants, follow up on missing documentation, and prepare documentation for review.
  • Assess applicants' eligibility based on program requirements, evaluate test waiver and course exemption requests, and review deferral and fee refund requests.
  • Input academic, GMAT/GRE scores, English Proficiency Test results, work experience, and other general information into the online application systems for received admission applications.
  • Assist the Associate Director, Admissions, and the Associate Manager, Admissions and Operations, on broad-based admissions and readmissions evaluation of the undergraduate program.
  • Prepare ready-for-decision applications for the Admissions Committees to review, coordinate challenge exams scheduling and communications, and reconcile tuition deposits, application fees, and preparatory course fees.
  • Act as a liaison with applicants, students, employees, faculty, Faculty of Graduate Studies, Enrolment Services, and IT consultants, answering inquiries regarding online materials, programs websites, admissions, program requirements, registration, and fees.
  • Analyze applicants' academic performance, GMAT/GRE, English Proficiency Test results, and non-academic performance for fellowship consideration, providing a ranked shortlist of suitable applicants to the Admissions Committee for approval.
Requirements
  • High School graduation, plus two year post-secondary diploma, plus four years of related experience or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
  • Advanced computer skills, including hands-on experience with Microsoft Office, web browsers, HTML, Salesforce, Workday, and knowledge of SIS.
  • Excellent oral and written communication skills, including the ability to compose detailed correspondence and reports.
  • Ability to work independently and be well organized, with a high degree of accuracy and attention to detail.
  • Ability to work in a high-volume, high-pressure environment, establish priorities, and meet deadlines.
  • Ability to be tactful and articulate dealing with internal and external stakeholders from diverse cultures.