Full Time Finance Coordinator

6 months ago

Greater Sudbury, Canada Greater Sudbury Police Service Full time

**GREATER SUDBURY POLICE SERVICE**
**Full Time Finance Coordinator**
Monday-Friday, Dayshift

Under the supervision and guidance of the Finance /Procurement Supervisor, the Finance Coordinator performs the daily activities related to assisting the Supervisor with compiling confidential financial reports for internal and external use. In addition, the Finance Coordinator is responsible for the day-to-day Accounts Payable and Accounts Receivable.

**Accounts Payable**
- Coordinate the day-to-day operations in accounts payable to ensure that the accounts payable process is accurate, confidential, and occurs in a timely manner.
- Respond to vendor queries regarding status of accounts payable using the PeopleSoft Finance module.
- Coordinate between Greater Sudbury Police Service and the City of Greater Sudbury for all accounts payable matters.
- Maintain up to date and accurate electronic files of all invoices.
- Assess and assign Cost Centre account number allocation for all invoices.
- Maintain a current Account List with budget allocations for all cost centres for reference by staff in specific departments.
- Review monthly vendor statements to verify and track unpaid invoices by utilizing PeopleSoft Finance module pertaining to Accounts Payable.
- Allocate electronic receipts for Purchase Orders received and request Change Order if applicable for Fleet, Facilities and CIT departments working in conjunction with Equipment and Supplies Coordinator.
- Monitor the monthly Xerox readings in all departments adhering to the strict deadlines as set out in their contract in order to process and pay the invoice in a timely manner
- Track quarterly the K-9 Stipend and Training Range use to submit payment in a timely manner.
- Provide guidance on policies and procedures.

**Accounts Receivable**
- Coordinate the day-to-day processing of cash/revenue receipts to ensure that they are recorded and maintained in an effective, up-to-date, confidential, and accurate manner.
- Create invoices and credits, within the computerized financial Peoplesoft system for grant related funding programs, paid duty, central records, alarm program and prisoner escorts, etc.
- Coordinate between Greater Sudbury Police Service and the City of Greater Sudbury for all accounts receivable matters.
- Investigate restitution compensation received using niche RMS in order to determine account number allocation
- Generate all deposit sheets for cheques and cash received in the Finance office, ensuring it is deposited into the correct account and update the Cash Deposit register to maintain accuracy.
- Prepare deposits as required for payments received for invoices generated within the financial Peoplesoft computerized system and delivered to the appropriate contact at the City of Greater Sudbury.
- Administer the Finance Moneris machine and the online Moneris e-commerce tool and provide detailed reports as required and deliver to the appropriate contact at the City of Greater Sudbury.
- Balance the GSPS bank account utilized for online payments on a monthly basis or as required.
- Prepare monthly transfers to the City of Greater Sudbury from the GSPS online account and ensure funds are applied to the correct internal accounts.
- Provide timely responses to internal and external customer requests for information.
- Investigate and resolve billing issues.
- Monitor and verify the creation and modification of customers as required.
- Review monthly aged report provided by the City of Greater Sudbury and confer directly with customers to manage their account balances, aging, and collections.
- Analyze aging customer accounts to audit and potentially reverse any accumulated interest that has not been collected.
- Assist the Finance Procurement Supervisor as required with deposits and tracking revenue received related to grant funding.
- Maintain up to date and accurate accounts receivable electronic files.
- Provide guidance on policies and procedures.
- Assess monthly dunning letters and issue the appropriate notices to all overdue accounts.
- Adhering to the City’s strict confidentiality policy pertaining to the Property Tax Viewer City system, determine monthly if the customer’s overdue account will be added to their property tax roll account or if they will be sent to collections.
- Advise the appropriate contact at the City to ensure overdue accounts are disseminated to either collections or added to their property tax roll account.
- Review and adjust the Identifiers in the financial Peoplesoft computerized system. to reflect the current pricing for all fees in records, paid duty, and prisoner escort).

**Accounts Analysis**
- Collaborate closely with the Finance Procurement Supervisor and Manager of Finance to ensure a smooth operation of financial matters.
- Develop and create the production and preparation of spreadsheets, reports, and correspondence as required.
- Monitor irregularities and take corrective action in a timely manner.
- Ident

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