Executive Office Coordinator

6 months ago


Kitchener, Canada Communitech Technology Association Full time

**Communitech helps founders start, grow and succeed**

At Communitech, we’re all about the “F” word. Founders.

We were built by tech founders who saw the need for a community of support to help ensure the future prosperity of Canada. No other innovation hub can say that, which is pretty cool.

Established in 1997, our mission has been our guide ever since. We’re here to support the founder at every stage of their journey, providing accelerated opportunities to access talent, capital and sales.

As Canada’s tech supercharger, we help founders:
- Hire and retain the smartest, brightest and most experienced people- Access growth financing at every stage- Sell to the biggest customers at home and around the world- Connect the right people at the right time - peers who have been there before, coaches who can guide them through the difficult spots and partners from all over Canada

Communitech is a hybrid organization headquartered in downtown Kitchener, Ontario. Many of our roles can be done remotely, but some require working primarily from our innovation hub. In-person connection is important to us, so we get together regularly for special events, collaboration days and team socials.

**Executive Office Support (90%)**- All Executive Assistant support to the CEO, including but not limited to; Calendar management, scheduling appointments and managing travel itineraries-
- Note-taking, Google drive management and light project management-
- Filing expense reports-
- Preparation for events and panels both internal and external-
- Litmus test for organization - what’s working and not working-
- Support the Office of Chief Strategy Officer, including but not limited to;- Participate in the rollout and adoption of SquadOS-
- Assist with the updates of the SquadOS board-
- Organization and set-up and tear-down for squad meetings and events ie. room bookings, making coffee, printing tent, cards, arranging catering and supplies-
- Responsible for all squad meetings minutes, including a record of what was discussed and any action items- Board duties, including scheduling meetings and dinners, and communications- Special projects as delegated by the C-Suite team- Assist with the onboarding and training of other EAs internally and setting them up for success- Participate in and support the EA P2P Group

**Internal Communications and Community Engagement (10%)**Organize and maintain agenda and slides of the weekly team meeting- Support communications including but not limited to;- Monday memo-
- 3 things at CommunitechTech News/Tech roundup- Support with social media as requested by the Marketing team- Assist planning events for Team True North and partners- Assist with Hub experience tasks including in person visitors, special guests, ministers, founders, partners etc- Carries out research and reports on attendees- Event support on large scale projects like Techtoberfest, Team True North**Role Requirements**- Upholding a strict level of confidentiality, as well as compliance in partnership with the CEO- High degree of professionalism and discretion- Excellent organization and ability to prioritize tasks in a fast-paced environment- Exceptional and professional verbal and written communication- Proficient with Google Workspace tools- A proactive approach to problem solving and decision making

To Apply



  • Kitchener, Ontario, Canada 401 TRANSPORT CONNECTIONS Full time

    About 401 Transport ConnectionsWe are a reputable organization seeking an experienced Executive Office Coordinator to join our team. As an Executive Office Coordinator, you will be responsible for providing administrative support to our executives and teams.


  • Kitchener, Ontario, Canada 401 TRANSPORT CONNECTIONS Full time

    At 401 TRANSPORT CONNECTIONS, we are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team. The ideal candidate will be responsible for providing administrative support to our management team, coordinating events, managing databases, and ensuring the smooth day-to-day operations of our office.Key...


  • Kitchener, Ontario, Canada 360 Contracting Inc. Full time

    About 360 Contracting Inc.At 360 Contracting Inc., we are seeking an experienced Executive Office Coordinator to join our team. This is a permanent, 30-hour per week administrative role that requires 1 to 2 years of experience and proficiency in MS Office and QuickBooks.Job SummaryThe successful candidate will be responsible for reviewing and evaluating new...


  • Kitchener, Ontario, Canada VIP Vape Full time

    VIP Vape is seeking a skilled and detail-oriented Executive Administrative Coordinator to join our team. In this role, you will provide administrative support to senior management, ensuring the smooth operation of our office.Salary: $45,000 - $60,000 per yearJob DescriptionThe Executive Administrative Coordinator will be responsible for a wide range of...


  • Kitchener, Canada Kindred Credit Union Limited Full time

    **What we're looking for**: **At Kindred Credit Union, you will be leading cooperative banking that connects values and faith with finances, inspiring peaceful, just, and prosperous communities.** The Chief Executive Officer (CEO) reports to the Board of Directors and is primarily responsible for providing strategic direction and leadership, ensuring that...


  • Kitchener, Ontario, Canada NEXTREME CONSULTANCY INC. Full time

    Job DescriptionAs an Executive Administrative Coordinator at NEXTREME CONSULTANCY INC., you will be responsible for providing high-level administrative support to our management team.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness;Delegate work to office support staff, establishing clear...

  • Office Coordinator

    4 weeks ago


    Kitchener, Ontario, Canada Five Star Staffing Full time

    Are you a detail-oriented and organized individual looking for a challenging role in office administration? Five Star Staffing is seeking a highly skilled Office Coordinator to join our team.About the JobThis permanent full-time position offers a competitive salary of $40,000 per year, plus benefits. As an Office Coordinator with Five Star Staffing, you will...

  • Office Coordinator

    6 months ago


    Kitchener, Canada NFP Corp Full time

    **Business Line**:Group Benefits & Retirement **Hours Per Week**:35 (Full-Time) **Job Duration**: Full-Time, Permanent *** **About The Group Benefits Team** NFP's Benefit and Retirement Experts help business to develop benefits programs that go above and beyond thanks to our relationships with respected insurance carriers. We continue to cultivate a...

  • Office Coordinator

    6 months ago


    Kitchener, Canada NFP Corp Full time

    **Business Line**:Group Benefits & Retirement **Hours Per Week**:35 (Full-Time) **Job Duration**: Full-Time, Permanent *** **About The Group Benefits Team** NFP’s Benefit and Retirement Experts help business to develop benefits programs that go above and beyond thanks to our relationships with respected insurance carriers. We continue to cultivate a...

  • Program Coordinator

    6 months ago


    Kitchener, Canada Communitech Technology Association Full time

    Full Time Contract position with benefits until March 31, 2026. **Communitech helps founders start, grow and succeed** At Communitech, we’re all about the “F” word. Founders. We were built by tech founders who saw the need for a community of support to help ensure the future prosperity of Canada. No other innovation hub can say that, which is pretty...

  • Executive Assistant

    6 months ago


    Kitchener, Canada Kitchener Public Library Full time

    **Who we are** Kitchener Public Library welcomes our community to engaging spaces where people connect, ideas flourish and lives are transformed. Our values are a reflection of who we are and what we strive for as a library. The principles of equity, inclusion and belonging are present in all that we do. Everything from our spaces to our services is...


  • Kitchener, Ontario, Canada VIP Vape Full time

    Company OverviewVIP Vape is a leading organization in the industry, committed to excellence and innovation. We are seeking an Executive Administrative Coordinator to join our team.


  • Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Kitchener is seeking a skilled Office Operations Coordinator to support our office team. The successful candidate will be responsible for coordinating office operations, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Manage office correspondence, including emails and phone...


  • Kitchener, Ontario, Canada Premier Cleaning Advantages incorporated Full time

    Job Title: Office AdministratorWe are seeking a highly skilled and organized Office Administrator to join our team at Premier Cleaning Advantages incorporated. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. Your primary duties will include reviewing and...


  • Kitchener, Canada Fidus Systems Full time

    Headquartered in Ottawa, with additional design center locations in Waterloo and San Jose, Fidus is a global leader and dynamic high-tech design firm. Fidus specializes in leading-edge electronic product development. Our hardware, software, FPGA, and signal integrity teams innovate, design, and deliver next-generation products for clients in emerging...


  • Kitchener, Canada Wilfrid Laurier University Full time

    **Date**:Oct 8, 2024 **Location**: Kitchener, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Social Work **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Kitchener **Reports to**:Senior Administrative Officer **Employee Group**: WLUSA **Application Deadline**:10/15/2024 **Requisition...


  • Kitchener, Canada Huron Creek Holdings Corp. Full time

    Reporting to the Customer Care Concierge, this individual is primarily responsible for fielding, researching, documenting, and communicating all service requests from homeowners, trades, Tarion and other partners. This role also manages our head office front reception and oversees the logistics of running our office environment. **Major...


  • Kitchener, Canada Huron Creek Holdings Corp. Full time

    Reporting to the Customer Care Concierge, this individual is primarily responsible for fielding, researching, documenting, and communicating all service requests from homeowners, trades, Tarion and other partners. This role also manages our head office front reception and oversees the logistics of running our office environment. **Major...


  • Kitchener, Canada Schlegel Villages Inc. Full time

    We have a rare and exciting opportunity for an Executive Assistant to join our team! **YOU WILL BE RESPONSIBLE FOR**: **Executive Support** - Manage schedule including personal appointments - Manage contacts - Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline...

  • Executive Assistant

    3 months ago


    Kitchener, Canada Independent Living Waterloo Region Full time

    Independent Living Waterloo Region (ILWR) is a non-profit organization dedicated to supporting people with disabilities in living indepdendent lives. **JOB OPPORTUNITY**: **Executive Assistant** **Position Summary**: Independent Living Waterloo Region is seeking an Executive Assistant who is committed to the highest quality of service for people in our...