Diversecity Event Coordinator

2 months ago

Charlottetown, Canada Immigrant & Refugee Services Association PEI Full time

**DIVERSECITY Event Coordinator**

**Full Time Term Position through March 31, 2025**

**Salary**: $23.14 per hour to start, 37.5 hours per week

Charlottetown, PE
- Immigrant & Refugee Services Association PEI (IRSA) acknowledges that Epekwitk (Prince Edward Island) is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People. The Epekwitnewaq Mi’kmaq have occupied this Island for over 12,000 years. We honour the “Treaties of Peace and Friendship” which recognized Mi’kmaq rights and established an ongoing relationship between nations. We are all Treaty People._
- **Immigrant & Refugee Services Association PEI (IRSA),**_ a not-for-profit organization originally founded in 1993, is seeking a **DiverseCity Event Coordinator **to join us on our mission of building a welcoming and inclusive environment through bringing diverse communities together and empowering newcomers to build a future in PEI.

We help all newly landed immigrants and newcomers to Canada through providing vital support in the areas of short-term settlement services, long-term inclusion, and community integration programs in the province of Prince Edward Island.

At IRSA, as an organization and as a team, we are guided by our core values of respect, empathy, diversity, integrity, accountability, innovation, and teamwork in all that we do.

**Why Join IRSA?**

You’ll have an impact, making a difference in the lives and livelihoods of newcomers to Prince Edward Island, enriching our local communities through diverse, inclusive, and welcoming programming, while having fun and lead a team of like-minded individuals in the process
- Market Competitive Wages
- Matching Group RRSP program up to 5%
- Group Health Benefits
- Generous Time-Off programs for work-life balance

**How You’ll Spend Your Time**

As **DIVERSECITY Event Coordinator **your primary focus will be to plan, coordinate, and deliver the annual multi-site DIVERSECITY events across Prince Edward Island. This position also involves writing funding proposals and reporting back to funders. You will establish the immediate path forward for the events, and then in turn, maintain and communicate the steps that will lead to their long-term success. You will be the primary contact for staff, volunteers, vendors & performers as well as infrastructure concerns for all event sites. You will be the onsite Event Lead in delivering the DIVERSECITY festival across various PEI Communities during the Months of June, July & August.

**DIVERSECITY** was created in 2007 and has evolved steadily since its inception. Originally, planners envisioned a range of interactive activities, for all ages and cultures, with the hope that celebration and education would lead to new Canadians’ increased comfort in their communities. This has bloomed into an island-wide festival, with representation from over fifty countries in a variety of artistic and interactive displays, including performance, art, and culinary sampling.

This role collaborates across departments to build strong relationships with internal and external stakeholders to promote IRSA’s vision, mission, and core values.

**Responsibilities**:

- Plans and executes all DIVERSECITY event details including but not limited to venue, catering, vendors, AV & technical set up, clean up, volunteers and other duties as delegated by the reporting Manager.
- Sources funding and submits proposals to various funders to meet needs of planned events.
- Creates multi-site budgets that align with the non-profit environment and can adapt to emerging needs to maintain that standard.
- Organizes and facilitates meetings with outside committees, community groups and organizations, as well as other service providers.
- Ensure adequate publicity and marketing is delivered to achieve annual attendance goals.
- Creates awareness and promotes IRSA programs and services through collaboration and partnerships with organizations, service providers, communities, and community groups
- Liaises with community organizations to form partnerships for assisting IRSA with DIVERSECITY related concerns.
- Collaborates with vendors/performers to ensure a positive experience and that the delivery of event and service standards are met.
- Acts as the primary onsite contacts for all vendor/talent/guest-related inquiries.
- Provides excellent guest service during the events to enhance overall experience.
- Performs post-event evaluation and feedback reports on outcomes and implement suggestions, to ensure the ongoing improvement of event delivery.
- Evaluates service program delivery and provides regular reporting for funding partners
- Is committed to ongoing process improvement to further the efficiency of the above listed duties.

**What You Bring**
- You have a post-secondary degree or diploma in Event Planning/Marketing/Hospitality or a related discipline, with a minimum of 1-year experience in role (or an equivalent combination of education, trai

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