Administrative Assistant

3 weeks ago

Aurora, Canada JANA Corporation Full time

**Administrative Assistant**

JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining JANA’s Team include:

- High-energy Collaborative Environment: JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.
- Regular Social Events: Join the entire JANA Team for fun Social Events like our Weekly Kahoot and Beer Club, Annual Birthday Bonspiel, Ice Cream Parties, Holiday events, Cinco de Mayoeven an Easter Egg Hunt
- Best-in-Class Benefits: JANA offers all employees a comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability coverage, as well as our great Wellness Benefit
- Giving Back: JANA is dedicated to giving back to our community in various ways. Every year we hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
- JANA promotes a healthy work-life balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (combination of in-office and work-from-home), JANA employees are able to take time to rest and rejuvenate

JANA’s Administrative Assistant is responsible for supporting an assigned group of Executives. An energetic personality who is comfortable wearing many hats and unafraid of new challenges, the Administrative Assistant reports to the Chief Operating Officer.

**Responsibilities**:

- Provides administrative support to assigned Executives with mínimal direction or supervision
- Executive calendar & schedule management, ensuring effective prioritization and preparation
- Executes consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
- Support some recruitment activities, as needed
- Understands priorities and can support the management of correspondence & communications and execute independently as required
- Expense management, reconciliations and reporting
- Supports the coordination & facilitation of presentations, meetings, etc. including the preparation of presentation materials
- Maintains the absolute highest levels of confidentiality and integrity
- Demonstrates a high level of initiative and independent performance
- Informs Executives of important information, decisions and deadlines necessary for day-to-day operations, making recommendations for action as appropriate
- Produces excellent work product without typographical or grammatical errors
- Completes special projects and other duties as assigned
- Provides backup support to other departments as assigned

**Qualifications**:

- Undergraduate degree in Business, Administration, or equivalent
- Minimum 5 years of experience working, at a minimum, as a management-level assistant
- Proven ability to work in a fast paced and deadline-driven environment
- Meticulous, self-motivated, able to work independently as well as part of a team
- Exceptional written and verbal communication skills
- Demonstrated professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation
- Excellent MS Office skills - MS Word, Outlook, PowerPoint & Excel
- Out of the box thinker with good judgment and decision-making abilities
- Strong organizational and planning skills with ability to multi-task and handle changing/ competing priorities
- Positive attitude and sets high standards for themselves and their work
- Thrives on ensuring attention to detail and accuracy in everything they do

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