Administrative Coordinator

2 months ago


Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

**Responsibilities**:

- **Office Administration**:

- Oversees and manages daily office operations, including scheduling meetings, coordinating travel, and organizing documents.
- Implements and reviews office procedures to enhance efficiency and ensure compliance.
- **Data and Records Management**:

- Maintains and updates office records, databases, and filing systems, ensuring accuracy and confidentiality.
- Compiles and analyzes data for reports, presentations, and special projects.
- **Communication and Coordination**:

- Acts as a key point of contact for internal and external stakeholders, facilitating effective communication between departments.
- Handles incoming and outgoing correspondence and manages office inventory.
- **Project and Budget Support**:

- Assists in planning and executing special projects, including monitoring timelines, budgets, and deliverables.
- Supports the preparation of operating budgets and maintains inventory and budget controls.
- **Reporting and Supervision**:

- Delegates tasks to office support staff, ensuring deadlines are met and procedures are followed.
- Supervises records management and related staff as needed.
- Compiles data and prepares reports, manuals, and correspondence as required.

**Qualifications**:

- **Educational Requirements**: A college diploma or university degree, preferably in business administration or a related field.
- **Experience**: A minimum of 2 years of experience in an administrative or coordination role.
- **Skills and Abilities**:

- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written English communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Detail-oriented with a strong commitment to accuracy and confidentiality.

**Remuneration and Benefits**:

- **Competitive Wage**: $28.85 per hour for 40 hours per week.
- **Benefits**: Group Insurance, Life Insurance, and Registered Retirement Savings Plan (RRSP) eligibility.
- **Perks**: Free parking, learning and training opportunities, and team-building activities.



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