Administrative Coordinator

7 months ago

Vancouver, Canada VineHR Ltd. Full time

**Administrative Coordinator, Sector Services**:

- **Post-Secondary Employers’ Association (PSEA)**

PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting full-time position will provide you with:

- The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
- A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
- An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting.

**About the Post-Secondary Employers’ Association (PSEA)**

PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services.

**The Opportunity**

SECTOR SERVICES
- Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA’s learning and development program, including:

- preparing and organizing communications, reports, spreadsheets, flow charts and graphics;
- coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes;
- conducting research; and
- organizing and maintaining legal files, communications and tracking systems.
- Maintains PSEA’s Learning and Development site and processes, and provides logístical and technical support to virtual and in person learning programs and events.
- Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA’s member resources.
- Supports complex administrative projects, including the development and maintenance of an effective records management system.

OFFICE ADMINISTRATION
- Supports PSEA’s bargaining, legal and learning and development teams as needed with travel bookings and expense claims.
- Supports the Manager of Finance & Administration as needed and provides back-up as required.

Supports the Manager, Finance & Administration with the following:

- AGM and Board meeting logistics, including guest room reservations, catering, and audio visual.
- General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers.
- Onboarding of new staff, including arranging building access, equipment, and parking.
- Maintains, drafts and updates office procedures and manuals as required.
- A relevant degree or diploma from an accredited institution.
- Demonstrated experience providing administrative and/or coordinating support in a fast-paced environment. Prior experience in a human resources, post-secondary or legal workplace is an asset.
- Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies.
- Exceptional communication skills, both verbal and written.
- Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities.
- Demonstrated experience organizing and supporting events, including event registration and logistics.
- Demonstrated ability to prepare publication-ready documents and maintain a records management system and/or databases.
- Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally.
- Ability to work as both part of a team and independently with mínimal supervision.
- Ability to exercise considerable judgement, tact, confidentiality and discretion.
- Prior experience with an online content, client management and/or learning management system is an asset.
- Salary range: $65,054 to $81,318 per year depending on experience_

How to apply

We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.
- About VineHR_
- Based on Vancouver’s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services. With several years in the industry and a customized approached, our vision is to build long-lasting relationships with organizations to become their true "extended" people and culture ambassador. _

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$81,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Work Location: In person

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Modern Dog Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Modern Dog.The ideal candidate will have 2-3 years of experience in an administrative role, with a strong background in coordinating office operations, managing records, and providing exceptional customer service. In this...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada SEDOLI Holdings Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at SEDOLI Holdings. As an Administrative Coordinator, you will provide administrative support to our staff, ensuring the smooth operation of our office.

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada K-VET PETCARE CANADA INC Full time

    Job Title: Administrative CoordinatorK-VET PETCARE CANADA INC is seeking an experienced administrative coordinator to join our team. As an administrative coordinator, you will be responsible for providing administrative support to our staff and management team.Salary: $45,000 - $60,000 per yearJob Description:• Provide administrative support to the...

  • Administrative Coordinator

    4 days ago

    Vancouver, Canada The Firelight Group Full time

    **Position Title**: Administrative Coordinator **Reports to**: Operations Director **Job Location**: Vancouver **Start Date**: February 3, 2025 **JOB OVERVIEW** Reporting to the Operations Director, the Administrative Coordinator oversees and manages the execution of office administration across all Firelight locations. The Administrative Coordinator...

  • Administrative Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Imperial Business Solutions Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Imperial Business Solutions. As an Administrative Coordinator, you will play a crucial role in ensuring the smooth day-to-day operations of our organization.

  • Administrative Coordinator

    3 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Coordinator Department Research I Marra I Michael Smith Laboratories I Faculty of Science Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date September 13, 2024 Note: Applications will be accepted until...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job OverviewWe are seeking an experienced Administrative Coordinator to join our team at West Coast Title Search Ltd. This role will involve providing administrative support to our office, coordinating business operations, and ensuring the smooth day-to-day functioning of our organization.Job DescriptionProvide administrative support to the office, including...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada PDX Courier Service Full time

    PDX Courier Service is currently seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a key role in the day-to-day operations of our company.About the JobThis is a permanent, full-time position with a salary range of $45,000 - $55,000 per year, depending on experience. The successful candidate...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Heartland Transport Ltd Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Heartland Transport Ltd.ResponsibilitiesReview and evaluate new administrative procedures to ensure seamless implementation.Establish work priorities and ensure procedures are followed and deadlines are met in a fast-paced environment.Carry out...

  • Administrative Coordinator

    1 month ago

    Vancouver, Canada Ending Violence Association of BC Full time

    Full-time (35 hours per week)_ **About Ending Violence Association of BC** The Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and...

  • Administration Coordinator

    6 months ago

    Vancouver, Canada BC Parks Foundation Full time

    Administration Coordinator **Reporting To**: Manager, People & Administration **Purpose**: To provide efficient, timely support to the Foundation team, helping to achieve operational effectiveness and efficiency. **Overview**: The BC Parks Foundation’s mission is to enhance and pass on the legacy of BC's world-class parks system so that it flourishes...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Tio Renovations and Landscaping Ltd. Full time

    At Tio Renovations and Landscaping Ltd., we are seeking an experienced Administrative Coordinator to join our team. In this role, you will be responsible for overseeing and coordinating office administrative procedures, ensuring the smooth operation of our establishment.We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, as...

  • Administrative Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Pan American Silver Corp. Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Pan American Silver Corp. This role will provide administrative support to ensure the smooth operation of our day-to-day activities.

  • Administrative Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Creative BC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Creative BC. The successful candidate will be responsible for providing administrative support to our office, ensuring that all tasks are completed efficiently and effectively.

  • Administrative Coordinator

    2 months ago

    Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    **Job Summary**: **Responsibilities**: - Oversee and coordinate office administrative procedures tailored to the needs of Quantum Tutoring Services Ltd. - Establish work priorities, delegate tasks to office support staff, and ensure compliance with deadlines and procedures aligned with the company's educational focus. - Manage administrative activities...

  • Administrative Coordinator

    2 months ago

    Vancouver, Canada PHSA Full time

    **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Regional...

  • Administrative Coordinator

    2 months ago

    Vancouver, Canada MakeWay Full time

    Administrative Coordinator - Full-time, 6-month contract **Location**: hybrid, with a minimum 2 days a week working from our Vancouver office **Anticipated Start Date**: Early January 2025 **Annual Salary**: $63,000 (prorated for 6 months) Are you a highly organized Administrator who is looking for fulfilling work in the non-profit sector with supportive...

  • Administrative Coordinator

    16 hours ago

    Vancouver, Canada Heart Connection Inc. dba Ramen Danbo Full time

    Heart Connection Inc. dba Ramen Danbo brings traditional Fukuoka style Kyusyu Hakata Tonkotsu ramen to Japanese food fans in Vancouver. The aroma of our signature Tonkotsu broth is unmistakable - a simple but truly delicious umami, always made daily in-house. We’re expanding our business and want you to be a part of it. To ensure smooth operations, we are...

  • Administrative Coordinator

    2 months ago

    Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    **Responsibilities**: - **Office Administration**: - Oversees and manages daily office operations, including scheduling meetings, coordinating travel, and organizing documents. - Implements and reviews office procedures to enhance efficiency and ensure compliance. - **Data and Records Management**: - Maintains and updates office records, databases, and...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada SI-WON IMMIGRATION MANAGEMENT Full time

    About the JobWe are seeking a skilled and organized Administrative Coordinator to join our team at SI-WON IMMIGRATION MANAGEMENT.Job SummaryThis is a permanent, 30 hour per week position that requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.ResponsibilitiesScheduling and Coordination:...