Office Assistant
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- or equivalent experience
**Work setting**:
- Office
- Manufacture
- Warehouse
- Manufacturing and industrial plant
**Tasks**:
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Send and receive messages
- Prepare invoices and bank deposits
- Photocopy and collate documents for distribution, mailing and filing
- File material in storage area
- Label, file and retrieve documents
- Prepare and monitor contracts and budgets
- Work in a team with shared supervisory responsibilities
- Prepare tenders and quotations
- Prepare purchase orders
- Prepare and administer sales contracts
- Perform clerical duties, such as maintain filing systems
- Perform clerical duties, such as maintain filing and record systems
- Perform administrative tasks
- Maintain filing system
- Answer telephone and relay telephone calls and messages
- Clerical duties (i.e. faxing, filing, photocopying)
- Prepare price quotations
- Prepare and track work orders
- MS Office
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
**Computer and technology knowledge**:
- MS Word
- MS Excel
- MS Outlook
- MS Windows
**Specialization or experience**:
- Green economy sector
**Area of specialization**:
- Invoices
- Correspondence
- Corrosion
**Transportation/travel information**:
- Own transportation
- Own vehicle
- Public transportation is available
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Attention to detail
**Personal suitability**:
- Collaborative
- Efficiency
- Energetic
- Hardworking
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Dependability
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Punctuality
- Team player
- Initiative
- Ability to multitask
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Health benefits**:
- Disability benefits
- Health care plan
**Financial benefits**:
- Life insurance
**Other benefits**:
- Free parking available
- Learning/training paid by employer
- Other benefits
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