Administrative Support

3 months ago

Guelph, Canada University of Guelph Full time

**Department**: CSAHS-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120

**General Purpose**

Psychology is an active and dynamic department in research and academics with 34 faculty, 5 staff, and 6700 students offering more than 150 courses in a year. Reporting to the Administrative Assistant to the Chair, this position plays a key role in enhancing the student experience in the Department of Psychology, where there has been a sharp increase in student enrolment.

**Duties and Responsibilities**

Using University forms, systems, procedures and policies, the incumbent will also be responsible for work orders, key distribution and departmental communication. This role will be the primary contact in Psychology acting as the main front desk representative within a fast-paced, busy office environment. The incumbent will also be responsible for all office supply ordering, room bookings, and hospitality orders, and will act as back-up for other departmental administrative personnel.

**Requirements**:

- Post-secondary education (e.g. one (1) year college program in office administration or related field) and a minimum eighteen (18) months of experience preferably in an academic environment, or an equivalent combination of education and experience
- Proven ability to work effectively as part of a team
- Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), OneDrive, and SharePoint
- Familiarity with University-based information systems such as FRS, Concur, WebAdvisor, and Colleague is preferred
- Ability to perform tasks with a high degree of accuracy while dealing with constant interruptions is mandatory
- Very high level of written and verbal communication skills
- Strong organizational skills
- Ability to work under pressure in time sensitive environment with often competing deadlines
- Proofreading skills and high attention to detail
- Some knowledge of university policies/procedures, administration and university divisions and departments is considered an asset

Employee Type: Regular
Position Number: 10294020
Classification: USW, Local 4120 Salary: Band 3
USW Local 4120 Wage Grid

Posting Date: 08/30/2024
Closing Date: 09/06/2024

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