Divisional Coordinator

2 months ago

Guelph, Canada Agricorp Full time

Agricorp is looking for a Divisional Coordinator to join the Program Delivery division. The Program Delivery division is responsible for the delivery of effective customer service and administration of Agricorp programs. Program Delivery consists of a number of departments including Regional Services, Claims Services, Underwriting and Account Services, Customer Care Services and Operations.

**The Role**:
The Divisional Coordinator provides executive-level coordination, administration, issues and relationship management support to the Senior Director and the division management team. The Divisional Coordinator participates and coordinates division planning activities and management team meetings, setting priorities and coordinating operational finances and resources. In this role, you will:

- Coordinate and participate in weekly division management meetings or planning activities
- Coordinate division-wide processes to track and amalgamate division operational finances (budgeting)
- Coordinate financial information and highlight discrepancies, escalating issues of significant scope and complexity to the Senior Director for resolution
- Ensures internal and external requests and inquiries to the Senior Director are handled promptly, discreetly and efficiently, demonstrating proactive problem solving and service excellence
- Maintain and manage the appointments calendar for the Senior Director, scheduling meetings with internal staff, management and senior Board or government officials as required
- Develop and maintain a system of information management (filing and retrieval) to support the confidential and sensitive nature of information
- Determine appropriate tracking needs and ensures that tracking reports of various types are kept up-to-date and appropriate staff are advised of issues related to anomalies, deadlines or missing information
- Undertake special projects to improve efficiencies, such as developing and documenting administrative procedures
- Develop and maintain effective working relationships with all levels of staff and management within the division and across Agricorp

**Job status**: Permanent
**Salary**: $62,463 - $73,485
**Work status**: Full time in office and hybrid work arrangements are available
**Location**: Must live in Ontario to perform this role

**Qualifications**:

- Post-secondary degree in relevant course of study (Business Administration, Finance) or equivalent work experience
- 3 years progressive experience in administration coordination or process oriented roles
- Proficiency using Microsoft Excel and MS Office suites
- Experience with financial tracking, reporting and budget development
- Experience supporting a senior leader is an asset
- Experience is agricultural industry and public sector an asset

**Key Competencies**:

- **Work Ethics & Values**:

- Fosters, demonstrates and supports Agricorp's ethics, values and core qualities
- **Initiative** **-** Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise
- **Planning and organizing** **-** Develops, implements, evaluates and adjusts plans to reach goals, while ensuring the optimal use of resources
- **Achieving quality results** **-** Focuses efforts on managing one’s self to achieve high-quality results consistent with the organization’s standards and measures, while managing work
- **Organizational Savvy** **-** Understands and uses the workings, structure and culture of the organization, as well as political, social and economic issues, to achieve results
- **Attention to Detail** **-** The ability to be conscientious, consistent, accurate and thorough
- **Information Gathering and Processing **- Locates and collects data from appropriate sources and analyzes it to prepare meaningful and concise reports that summarize the information
- **Financial Budgeting, planning & Reporting**:

- Providing advice and services on financial planning, budgeting, reporting and coding to ensure the optimal allocation of financial resources to objectives

We thank all applicants for their interest; however, only those selected for an interview will be contacted directly.

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