Executive Assistant to CEO

5 days ago

North York, Canada Community Head Injury Resource Services of Toronto Full time

**Job Schedule/Type**:Full-time (40 hours per week); flexible schedule may include some evenings.

**Job Region**:Toronto

**Community Head Injury Resource Services of Toronto (CHIRS**) is a not-for-profit charitable agency, funded by Ontario Health, which provides highly specialized community-based supports for adults living with the effects of acquired brain injury. Known nationally for its innovative support services, CHIRS provides supported residential, outreach, recreational and clinical services. CHIRS is accredited with Exemplary Status through Accreditation Canada. We are currently seeking a conscientious, detail oriented and highly organized **Executive Assistant** to join our team to replace our long-serving Executive Assistant who is retiring.

**Position Summary**:
Reporting directly to the CEO, the **Executive Assistant** provides support to the CEO, and Senior Management team. Administrative functions include but not limited to composition and editing of a variety of documents, maintaining filing systems, preparation of reports and presentations, recording, transcription, and distribution of Board meeting minutes and maintaining CEO and Directors daily/weekly schedules.

**Criteria**:

- Post secondary education in an administrative or related degree or diploma
- CRM designation an asset;
- Minimum 5 years professional experience supporting a Senior Executive in an administrative support capacity;
- Demonstrated ability to thrive in a fast-paced environment with multiple demands and be flexible and responsive to last minute requests and changes;
- Proven ability to complete assigned tasks accurately and within set timeframes;
- Ability to demonstrate initiative and work independently with mínimal supervision;
- Ability to work collaboratively and maintain professional communication with external stakeholders, third party service providers and departmental staff;
- Excellent written and verbal communication coupled with the ability to deal with confidential and sensitive material and information in an appropriate and professional manner;
- Strong computer skills and knowledge of Microsoft Office, PowerPoint, SharePoint and Excel; social media savvy;
- Use of a vehicle, vehicle insurance (minimum of $1 million liability coverage for at least 3 years) and a valid driver's license (G-class) with fewer than 3 infractions in the last 3 years;
- Proof of COVID-19 vaccination and a recent and satisfactory Vulnerable Sector Police Screening required.

**Compensation**:Competitive salary, group health/dental benefits and annual paid sick time entitlements after completion of probationary requirements.

**Application deadline: February 21, 2024**

CHIRS values diversity and inclusion in the workplace and as such encourages applicants from diverse backgrounds. We are committed to providing accessible employment practices in compliance with the AODA. If you require accommodation during any stage of the recruitment process, please notify the HR Manager at 416 240-8000.

**Salary**: $55,637.24-$60,473.96 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Ability to Commute:

- North York, ON M2N 7G1 (required)

Ability to Relocate:

- North York, ON M2N 7G1: Relocate before starting work (required)

Work Location: In person

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