Administrative Assistant, Fisheries Dept

2 weeks ago

Indian Brook, Canada Sipekne'katik Band Council Full time

**Exciting Career Opportunity**

**Administrative Assistant, Fisheries Dept**
**Extended Closing Date: November 30, 2023**

**General Description**:
Under the direction and supervision of the Fisheries Manager, this position provides general administrative support to the Department.

**Responsibilities**:

- Acts as a point of contact to filter incoming calls as well as respond to external and internal general enquiries.
- Distributes incoming and outgoing mail.
- Works closely with finance to process invoices, travel claims and payments that includes performing data entry into financial system.
- Prepares correspondence, reports, posters and a variety of other documents as requested.
- Maintains office equipment (photocopier) that includes calling for repairs.
- Coordinates meetings and training events (e.g. catering, room bookings, packages, etc.)
- Maintains leave tracking systems such as training and department attendance records.
- Ensures the completion and submission of new hire kits, fisher contracts and time sheets with appropriate signatures.
- Tracks employee hires and layoffs, that includes preparing ROEs, for Fishers
- Provides administrative support to Request for Proposal (RFP) process as well as maintains office supply inventories and places orders.
- Assisting the Manager with the coordination and administration of fleet vessels.
- Maintains records management system and the digitization of files.
- Other related administrative duties as needed.

**Qualifications and Education**:

- Grade 12 or equivalent plus one year of work experience or equivalent.
- Administrative training from a recognized educational institution is considered an asset.
- Ability to work independently to meet deadlines and prioritize workloads.
- People-oriented with a desire to be proactive and create a positive work environment for all.
- Open to, and interested in, obtaining the required skills and competencies for the position.
- Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
- Basic understanding of the fisheries industry and/or fisheries treaties considered an asset.
- Must have a valid driver’s license & access to a reliable vehicle with automobile insurance.
- Open to, and interested in, obtaining additional required skills and competencies for the position.
- A criminal records check is required. Having a criminal record is not necessarily a determinate factor.

**Benefits**

This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and employer pension plan.

Starting salary based on qualifications.

Human Resources Manager
- We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the _
- Please note certain positions come with mandatory employee benefits. _**Only those applicants who qualify for an interview will be contacted.**_

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Indian Brook 14, NS B0N 2H0: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of knowledge of working with Indigenous and/or Mi'kmaw communities/organization?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- MS Office Suite: 1 year (preferred)

Work Location: In person

Application deadline: 2023-09-14

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