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Prevention Program Administrative Assistant

2 months ago

Indian Brook, Canada Sipekne'katik Band Council Full time

Exciting Career Opportunity

Administrative Assistant

Closing Date: December 1, 2023

General Description:
Under the Sipekne’katik Prevention Program and the Director of Prevention, the Administrative Assistant is responsible for all administrative functions which include but are not limited to maintaining a filing system, gathering, and compiling information/statistics, data entry, photocopying reports, and maintaining and developing databases.

**Responsibilities**:

- **Provides administrative support to ensure efficient operation of tasks related to organization and strong communication of office.**:

- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- **Arrange requisitions, honorariums for payment for vendors and work collaboratively with finance to ensure documents align.**:

- Developing participant filing system, assist in creation of confidential assessments, referral forms and maintain active/closed files.
- **Assist in preparation of program design reports, evaluation forms and other record keeping data.**:

- Reserve and schedule program and training spaces in the community
- **Assist the Prevention team in the setting up sessions, compiling workshop material, scheduling Elders and Knowledge Keepers**:

- Assembles and creates information on community’s needs.
- **Follows up on all material that has been delegated to ensure matters have been actioned and confirmed.**:

- Gathers, composes material and data submitted by the Prevention team.
- **Highlights matters coming into the office requiring the involvement or input of the Prevention Director and team.**:

- Supports team by performing tasks related to organization and strong communication.

Qualifications & Education:

- **Business Administration diploma/certificate from an accredited institution or relevant work experience and training will be considered.**:

- The ability to be a member of the team and/or independently in a trustworthy environment.
- **Strong interpersonal and communication skills**:

- Reporting, administrative, organization, problem solving skills are fundamental.
- **Knowledge of appropriate software including, Microsoft Word, Excel, Outlook, Power Point and Publisher**:

- Experience working in Mi'kmaw people and communities considered an asset.

Salary range: $40,000 - $45,000 Anticipated salary range depends on qualifications.

**Benefits**:
This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and employer pension plan.

**Salary**: $14.65-$30.77 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Indian Brook 14, NS B0N 2H0: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Knowledge of Mi'kmaw people and communties.

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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