Executive Administrative Assistant

3 weeks ago

Indian Brook, Canada Sipekne'katik Band Council Full time

**Exciting Career Opportunity**

**Executive Administrative Assistant, Band Office**
**Closing Date: July 27, 2023**

**General Description**:
Under the direction and supervision of the Director of Administration (DOA) this position provides general administrative support in a highly confidential and political environment. This position requires strong teamwork and communication skills.

**Responsibilities**:

- Provides confidential administrative support for the band office as determined by the DOA or designate.
- Provides back-up support for the band’s front reception.
- Retrieves, record and distribute incoming mail as well as outgoing mail.
- Manages Director of Administration’s calendars and schedules.
- Maintains office supplies by checking inventory and requesting supplies.
- Maintains office equipment (photocopier) that includes calling for repairs.
- Coordinates meeting set-up (e.g. catering, room bookings, agendas, meeting packages, etc.) and records minutes of meetings when asked.
- Provides administrative support to Request for Proposal (RFP) process.
- Performs general office duties such as photocopying, faxing and typing.
- Processes incident reports for security and OH&S so they are recorded.
- Maintains records management system and the digitization of files.
- Other related administrative duties as required such as processing invoices, maintaining tracking systems and providing administrative support to the HR, Finance and OH&S functions.

**Qualifications and Education**:

- Grade 12 or equivalent plus one year of work experience.
- Administrative training from a recognized educational institution is considered an asset.
- Ability to work well in a fast-paced, highly confidential, and political environment
- Must be people-oriented with desire to be proactive and create a positive work environment for all staff.
- Able to prioritize workload and work with a high level of attention to detail.
- Excellent verbal and written communication skills.
- Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
- Must have a valid driver’s license & reliable vehicle with automobile insurance;
- A criminal records check is required. Having a criminal record is not a determinate factor.

**Working Conditions**:

- Work completed in a comfortable office environment with an extensive amount of time sitting at a desk using a computer.

**Benefits**:
This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and employer pension plan.
- We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the _
- Please note certain positions come with mandatory employee benefits. _**Only those applicants who qualify for an interview will be contacted.**_

**Salary**: $37,468.00-$48,887.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Indian Brook 14, NS: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-07-27

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