Office and HR Manager

7 months ago

Toronto, Canada Walton General Contracting and Giaimo + Associates Architects Full time

**Walton** is a specialized construction management outfit and **Giaimo** is an architectural practice invested in the rehabilitation, restoration and renovation of existing and heritage buildings. They ensure a sustainable approach for each project they undertake.

The two companies have recently integrated, offering clients their dual expertise while providing a transparent, efficient and effective design and construction process. This is achieved in a number of ways, including working together in a single office space and close collaboration throughout the project, from initial planning to final occupancy.

**Office and HR Manager**

**Human Resources**
- Check professional references and prepare job offers.
- Ensure recruitment and personnel actions are compliant with all regulations, and local labor laws.
- Set up and assist in conducting annual reviews.
- Conduct termination procedures, including arranging exit interviews, and collection of all equipment and termination documents.
- Assist/Develop employee handbook for staff.
- Maintain personnel records and documentation requirements:

- Run Payroll ; share the payroll report with bookkeeper
- Ensure payroll reports and T4 slips are accurate and filed on time
- File WSIB returns and ensure the premium paid on time
- Track vacation and sick days
- Maintain personnel files - TD1 - forms (both Ontario + Federal)
- Manage Group Benefits
- Liaise with local newspapers and other forums to place job vacancy announcements.
- Support work permit requirements for expatriate staff.
- Manage the social media platforms. Implement a content schedule to be followed and ensure that all platforms remain active and effective.

**Office Management**
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Supervise administrative staff divide responsibilities to ensure performance.
- Keep stock of office supplies and furniture and place orders when necessary.
- Manage utilities service agreements for office operations.
- Allocate and track staff cell phone top up cards on a monthly basis and perform spot checks of usage as requested.
- Manage office inventory, ensuring regular physical audits are conducted and that inventory is properly tracked.
- Organize team events including end-of-week gatherings.
- Manage IT services for the office.
- Assist with issuing tenant notices for ongoing construction related activities.

**Qualifications**
- Bachelor’s degree in business administration or related field
- 5 years of relevant experience and progressive responsibility in office administration, including at least 2 years in Human Resources
- Accuracy in working with large amounts of data
- Ability to respond effectively to time sensitive demands & inquiries
- Proficiency using Microsoft office suite, and other relevant software
- Demonstrated strong problem solving skills as well as exceptional customer relations (both internal & external); provides sound business judgment and contractual oversight
- Excellent communications and personnel management skills and ability to relate to people at all levels of an organization
- An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
- Fluency in English is required

**Salary**: From $60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- HR: 2 years (required)

Work Location: In person

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