Executive Assistant to The Avp

5 months ago

Regina, Canada University of Regina Full time

Faculty/Department Information Services Unit IS-Administration Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary

Join the vibrant and forward-thinking community at the University of Regina, where innovation meets education. We are seeking a skilled and motivated** Executive Assistant **to provide administrative support in a fast-paced and challenging IT environment.

Reporting to the Associate Vice-President of Information Services, this position provides executive-level administrative assistance and support to the Associate Vice-President and Directors in Information Services.

**What You’ll Do**:

- **Empower Leadership**: Provide vital administrative support to our Associate Vice-President and the Information Services Executive Team, ensuring they have the tools they need to lead with excellence.
- **Master of Coordination**: Serve as the anchor for day-to-day operations, acting as the primary point of contact and expert liaison for all operational and administrative matters.
- **Document Dynamo**: From Board items to campus-wide communications, your knack for research, editing, and coordination will ensure our documents are polished, precise, and delivered on time.
- **Financial Master**: Dive into budget assistance with confidence, utilizing your sound understanding of financial processes to analyze, forecast, and monitor budgets with finesse. Track, code, and submit expense reports like a pro, both internally and externally, ensuring accuracy and efficiency every step of the way.
- **Communication Guru**: Craft written responses to informational requests that are clear, concise, and reflective of our commitment to excellence.
- **Organizational Champion**: Plan and organize the activities of our leadership team, from arranging meetings to managing calendars and everything in between, ensuring smooth sailing amidst busy schedules.
- **Institutional Navigator**: Support our institutional priorities and initiatives by providing essential reporting, contributing to business continuity planning, and coordinating project and policy communications.
- **Office Manager**: Keep our office running like a well-oiled machine by fulfilling administrative requirements, facilitating procurement, and maintaining our policy repository with precision.
- **People Professional**: Partner with Human Resources to oversee recruitment and selection processes, coordinate onboarding activities, and manage the administrative aspects of employee departures.
- **Digital Expert**: Collaborate with our Information Services team to develop and maintain engaging website content that keeps our community informed and inspired.
- **Committee Champion**: Represent Information Services in university committees, helping to shape administrative matters and ensuring efficient committee functions.
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community

Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in managing the arrangements with supporters that enrich the opportunities available to students.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Competitive Compensation**: We offer competitive compensation package to reward your talent.

If you are passionate about effective office administration, possess the required skills, and are ready to contribute to the success of our vibrant university community, we encourage you to apply

Position Requirements

**What You Will Bring to the Position**:

- At least 5 years’ experience providing executive administrative support at the senior management level, including calendar management, document tracking, and records management system creation and maintenance; may consider equivalent experience

**Skills That Will Ensure Your Success in this Role**:

- Excellent organizational skills;
- Ability to interact with others in a professional and collaborative manner that fosters teamwork;
- Knowledge of a department work plan in order to prioritize issues as they arise and anticipate administrative impacts as a result of department work priorities;
- Strong attention to detail and proofreading skills;
- Demonstrated ability to handle confidential information with maturity, good judgment, and discretion;
- Expenditure and budget process expertise (purchasing, budgeting, forecasting, invoicing, coding, etc.);
- Ability to manage mult

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