Office Assistant

2 months ago


Edmonton, Canada Voice of Albertans with Disabilities Full time

In the dynamic world of non-profit organizations, we are looking for an individual who is not just skilled, but is passionate about working with and for individuals with disabilities.

Voice of Albertans with Disabilities (VAD) is a prominent organization in this sector, currently looking to fill the role as our Office Assistant. We're looking for a goal-oriented person who pays close attention to details to join our team.

An opportunity for personal and professional growth, you have the chance to contribute to a noble cause. You will be responsible to greet our clients, facilitating a safe and respectful space while maintaining a high level of professionalism, and respect for all of our clientele.

Being a self starter, you will be responsible for answering phone calls, booking appointments, and monitoring in-house computer use. You will be accountable for inputting and verifying data into the computer systems and ensuring that all data entered meets our high standards of accuracy and completeness. This role requires attention to detail, strong organizational skills, and the ability to work independently as well as part of the team.

Key Responsibilities:

- Answer phones, take messages, book appointments
- Enter and update data in databases and maintain accurate records
- Verify data for accuracy and completeness before entering it into databases
- Organize and maintain files and records, ensuring they remain updated
- Accurate financial data input with a knowledge of basic accounting principles
- Generate reports and extract data as needed
- Respond to inquiries and provide support to other team members as required
- Ability to monitor and assist clients with in-house computer access
- Maintain confidentiality regarding sensitive information and data protection policies
- Demonstrates a high degree of integrity, diplomacy, discretion, and client confidentiality
- Maintain a mature, professional image and demeanor with clients, employees and visitors at all times with a strong focus on client service
- Ensure the reception area is clean, organized, and presentable
- General housekeeping throughout the offices and kitchen
- Ability to work both independently and as part of a team to meet deadlines
- Excellent organizational and time management skills
- Other duties as required

Qualifications:

- Experience as an Administrative Assistant or similar position
- Excellent typing skills and proficiency in MS Office (particularly Excel and Word)
- Experience with using different databases
- High school diploma; additional computer training or certification will be an asset
- Reliable transportation

No phone calls please.

Pay: $18.00-$20.00 per hour

Expected hours: 35. per week

**Experience**:

- Typing: 1 year (required)
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

Application deadline: 2024-10-04


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