Office Assistant
2 months ago
**Job Summary**
We are not affiliated with Jaehn's Autobody.
We are looking for an **Office Assistant **to join our growing team.Jaehn's Collision & Restoration Services, is seeking highly organized and detail-oriented person.
This position will be responsible for managing various administrative tasks and providing office support to ensure smooth operation of our office. This position requires strong organizational skills, proficiency in office software, and the ability to maintain a professional demeanor while interacting with clients and staff.
**Responsibilities**
- Organize and maintain physical and electronic filing systems to ensure easy access to information.
- Manage incoming calls and maintain a professional phone etiquette while assisting clients and directing inquiries appropriately.
- Assist with bookkeeping tasks using QuickBooks and other software
- Invoicing and tracking payments
- Provide clerical support such as data entry, proofreading documents, and preparing reports.
- Handle customer service inquiries effectively, ensuring a positive experience for all clients.
- Support the operations by scheduling appointments and managing work orders as needed.
- Collaborate with team members to improve office processes and enhance overall efficiency.
- Manage incoming calls and maintain a professional phone etiquette while assisting clients and directing inquiries appropriately.
**Qualifications**
- Experience in an office environment, preferably in Autobody shop setting.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient in Google Office Suite
- Experience with Autobody Management software
- Experience with QuickBooks is highly desirable
- Excellent phone etiquette and communication skills for effective customer service interactions.
- Attention to detail in documents and maintaining accurate records.
- Ability to work independently
- Familiarity with phone systems
Pay: $17.00-$28.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Paid time off
- Vision care
Schedule:
- Monday to Friday
**Experience**:
- Clerical experience: 2 years (required)
Work Location: In person
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