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Office Assistant

1 month ago

Edmonton, Canada David Robinson Construction Ltd. Full time

**Overview**

**Duties**

Assisting Controller with the following:

- Invoice Processing (Debtors) - to prepare customer invoices monthly, allocating onto SAGE 50, monitoring and chasing late payments:

- Ensure all transactions are processed only after being coded and authorized correctly - in line with organizational financial procedures and ensuring all transactions are recorded with both nominal and department.
- Creating invoices for accounts receivable.
- Job costing.
- Maintaining current Job Work Orders in CORfix.
- Maintaining current subcontractor / employee listing.
- Allocating payments onto SAGE 50 and preparing payments for authorization.
- Payroll if necessary.
- Maintains historical records by filing documents.
- Record keeping - Maintain records of work undertaken in electronic and hard copy form at a level which meets the needs of external auditors.
- Attend and participate in meetings as appropriate.
- Liaise with staff, project partners and suppliers as appropriate.
- To maintain a high level of confidentiality throughout all duties and responsibilities.
- Undertake relevant training and professional development to fulfil all aspects of the role.
- Any other duties reasonably compatible with/arising from the duties specified above and in line with the scope of the post.
- Assist with Safety documentation and filing.
- Travel booking, flights, accommodations, etc.
- Planning of staff functions.

**Qualifications**
- Experience with Sage 50 is a plus, but not required.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent customer service skills with a friendly demeanor.
- Prior experience in an office setting or as an office clerk is preferred.
- Ability to type quickly and accurately while maintaining focus on quality.
- A proactive attitude towards problem-solving and willingness to learn new skills.
- Office organizational experience
- Experience of working in a team
- Experience of prioritizing a diverse workload
- Ability to act on own initiative and organize personal workloads effectively
- Experience of administering financial processes, including collection of money
- Experience of reporting to deadlines
- Experience of online banking
- Experience of bookkeeping within a small organization

Join our team as an Office Assistant and contribute to creating a productive work environment where your skills will be valued

**Job Types**: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2025-01-20