Office & Marketing Coordinator

2 weeks ago


Ottawa, Canada Lennard Commercial Realty, Brokerage Full time

**POSITION OVERVIEW**

Are you creative? Do you enjoy a challenge? Are you a good communicator? Then this might be the right fit for you We are currently seeking a Contract Office & Marketing Coordinator in our Ottawa office. In this integral role, you will oversee the day-to-day operations of the office as well as work on a variety of tasks including; marketing, research, and administration.

**Contract Term**:Starting immediately to November 1, 2025

**DUTIES WILL INCLUDE**
- Creating marketing materials using Adobe Creative Cloud Apps (such as InDesign Illustration, Photoshop, etc.) while maintaining the company’s brand standards
- Designing listing brochures, tour packages, pitch presentations and larger listing booklets using Adobe Creative Cloud Apps and Microsoft Office (PowerPoint, Word, Excel, Outlook). This consists of collecting required property information using standard industry tools.
- Designing custom maps and aerials. This includes zoning maps, postal code & drive-time analysis, demographics and other marketing information.
- Designing custom marketing pieces as required
- Coordinate, prepare, edit, proofread all documentation including correspondence, offers, presentations, proposals, letters, surveys and reports
- Printing & Binding
- Gather property information/photos/maps as required
- Create and manage signage and advertising requests
- Responding to external inquiries and phone calls
- Typing and editing trade record forms and collecting deal paperwork
- Completing research requests using a variety of search tools
- Handling incoming and outgoing mail and couriers
- Planning and executing office events
- Assisting with large scale office projects as required
- Managing office printing, stationery, and kitchen supplies
- Keeping office organized and clean
- Managing and servicing company equipment
- Arranging building maintenance
- Flexibility to come in early or stay late as necessary for any special deliveries or office events

**QUALIFICATIONS**
- Minimum of 3 years relevant work experience required
- Experience in the commercial real estate industry an asset
- Strong proficiency with all applicable software packages including but not limited to MS Windows, MS Office (Word, Excel, Outlook, PowerPoint), Adobe Creative Suites (Photoshop, InDesign, and Illustrator)
- Previous Office Management Experience
- Positive attitude
- Proven ability to communicate effectively and positively in a professional and courteous manner to all levels of the organization
- Must be able to manage multiple conflicting deadlines in a fast-paced environment
- Handles stress very well
- Ability to work with minimum direction and independently.
- A great problem solver, resolving issues without much direction and thinks of next steps
- A great Multi-tasker
- Demonstrates high integrity in all activities; does not cut corners to achieve goals.

**ABOUT THE COMPANY**
We are a commercial real estate company who have been in the business for over 40 years.

We pride ourselves in truly believing in a work-life balance. Even though our office may be fast paced, we recognize and reward hard work and loyalty. We also highly value life outside the office, and support each other’s personal and professional goals.

Our team environment is second to none. We work hard to help each other, but we also work hard to celebrate each other’s successes.

**Job Types**: Full-time, Fixed term contract
Contract length: 12-18 months

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Adobe InDesign: 2 years (preferred)
- Adobe Illustrator: 1 year (preferred)
- Microsoft Powerpoint: 2 years (preferred)
- Commercial Real Estate: 1 year (preferred)

Work Location: In person



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