Administrative Correspondence Secretary

4 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Correspondence Secretary/ Administrative Coordinator**:
AY4 Administrative Secretary 4 - (2 positions)

Regular/full-time

Executive Council

Premier's Office - Executive Council, Finance - Agencies, Boards and Commissions

Winnipeg MB

Advertisement Number: 41335

Salary(s): AY4 $48,777.00 - $55,567.00 per year

Closing Date: June 16, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

The Manitoba government is recognized as one of the top employers within the province and provides a comprehensive compensation and benefits package for its employees which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must provide and maintain a satisfactory Criminal Record Check.
- Must be able to work overtime, as required.

Qualifications:
Essential:

- Experience providing administrative support to executive and senior level staff.
- Experience working with highly sensitive material in a confidential and professional manner.
- Excellent written communication skills with experience formatting, editing and proofreading correspondence.
- Proficient in Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint.
- Experience maintaining files, filing systems, document tracking and archiving.
- Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person.
- Strong organizational and time management skills with the ability to prioritize workload in a fast paced environment.
- Excellent interpersonal skills with the ability to work efficiently with the public and staff.
- Ability to work independently with mínimal supervision and demonstrate initiative.
- Excellent problem solving and decision making skills.

Desired:

- Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).
- Experience working with government administrative policies, processes and procedures including requirements for Treasury Board Submissions, Cabinet and Orders in Council (OIC's)
- Experience working with Access Databases.

**Duties**:
Administrative Assistant: Reporting directly to the Premier’s Scheduling Co-ordinator, this position provides highly specialized, confidential and responsible office administrative support to the Premier and Senior staff. Contact is at senior management level while working in a fast-paced, demanding, high volume work environment, establishing work priorities to meet strict deadlines.
Administrative Coordinator: This is an administrative position in a fast paced, highly sensitive and confidential environment where the incumbent is expected to provide executive administrative support, including office management and administration, to the Directors of the Policy and Planning Committee of Cabinet Secretariat. The incumbent is responsible for ensuring that the Directors’ time is used effectively in all respects. Using sound judgement, the incumbent will carry out tasks of considerable variety and complexity.
- Advertisement # 41335
- JOW-608-330 Portage Avenue
- Human Resource Services
- 608-330 Portage Avenue
- Winnipeg, MB, R3C 0C4
- Phone: 204-945-4394
- Fax: 204-948-2193

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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