Communications and Administration Coordinator

3 weeks ago


PointeClaire, Canada Sports Excellence Corporation Full time

A position that combines driving communication across our internal and external networks while providing administrative and other support to members of the executive team.

**Communications**
- Central communication liaison between the Sports Excellence (SEC) network of Dealers and the various resource departments within the SEC Head Office including the Executive Team, Category Management, Marketing & eCom, and Dealer Development & Support:

- Assist in organizing calls and events (Conference calls, video calls-Zoom
- Team, In person Events)
- Manage day-to-day communications (Memos
- calls) both internal and external
- Working in conjunction with the Marketing Department, coordinate and execute two (2) trade shows a year.
- Coordinate with venues and services
- Manage the timeline for actionable items (invites, registration, travel, etc.)
- Coordinate on-site with vendors on the execution of the trade show.

**Administration**
- Manage and organize CEO agenda, events, and travel as needed
- Administration support for Board meetings and other meetings as needed, including minute taking, preparation, printing, and distribution of presentation material
- Manage and organize with the V.P. of Retail Performance as it relates to Category Management, Marketing and Events, and Dealer Development
- Travel coordination for the entire office and guests.
- Provide translation support and correction of various Sports Excellence material
- Coordinate and manage with 3rd party service providers such as building maintenance, couriers etc.
- Manage the building and landlord requests and ensuring that rules of the lease are followed.
- Coordinate and execute logístical tasks in planning meetings and events.
- Create presentation materials and templates as needed
- Responsible for managing day-to-day functions in the office, maintaining lists and other records, and following up on deliverables, when necessary.
- Collect and coordinate information from category managers for annual reporting
- Coordinate and manage service providers for membership (Lightspeed POS & Stingray TV)
- Prepare reports, collect data, and file reports for Eco-Entreprise Quebec (EEQ)
- Renew Trademarks, when required
- Provide support for other departments when necessary
- Special projects, as assigned.

**Dealer development & support**
- Maintain and update the Member portal and manage dealer/supplier directories
- Manage the process and documentation for existing Dealer Members
- Oversee evaluation and On-boarding process for potential new Dealer Members
- Manage the Prospect and Operation manual updates (French and English)

**EXPERIENCE AND SKILLS REQUIRED**
- 3 to 5 years in a similar, fast-paced role.
- CEGEP degree in office administration or higher
- Excellent written and verbal communication skills (both English and French).
- Excellent computer skills, with a high level of proficiency in the complete Microsoft Office Suite
- Ability to handle confidential information with discretion and diplomacy.
- Excellent organization skills, with attention to detail.
- Ability to meet deadlines with a sense of urgency.
- Ability to multi-task and balance different projects and events at the same time.
- Autonomous and responsible
- Ability and desire to work in a team
- Open to new tasks and projects

Established in 1950, Sports Excellence Corporation (SEC) is a dynamic member-owned buying group providing services to over 150 members - dealers and associate buying members across Canada and the United States.

SEC members are family-owned independent retailers offering personalized services to customers in areas where they have developed expertise: hockey, winter sports, cycling, team sports, clothing, and footwear. They can be found under the Sports Excellence banner.

Pay: $36,084.97-$55,000.00 per year

**Benefits**:

- Dental care
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- DCS / DEC (preferred)

Expected start date: 2023-02-06



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