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Administrative Assistant-project Department

4 months ago

Brockville, Canada 401 Electric Full time

Attention to Detail

Communication

Organization

Professionalism

Resourceful

Time Management

**Job Duties**

Provide administrative support to all departmental members

Prepare, review, and/or edit various forms of correspondence such as packing slips, invoices and reports

Assist customers with standard project-related requests

Assist in coordination of project activities throughout the lifecycle including scheduling, documentation and other factors that contribute to a successful project

Assist with jobsite administration duties, such as timesheet completion, and any daily logs that need to be maintained

Establish and deliver mechanisms for project tracking progress and reporting

Coordinate the logístical aspects of departmental projects such as material ordering, tracking and billing

Reallocate resources across multiple projects where necessary; identify and resolve any resource allocation discrepancies.

Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists

Maintain a high level of confidentiality in all interactions

Organize, maintain, and coordinate office records and files

Review all documents, reports, and correspondence prepared for executive or management signatures for format, content, grammar, and spelling; make edits as necessary

Accurately and appropriately bill and file correspondence, invoices, and receipts

Adhere to established methodologies for project management

Present a positive and professional image of the organization when interacting with employees, clients/customers and visitors

**Requirements**:
Secondary School Diploma required

Business Administration degree or diploma considered an asset

3-5 years' experience as an Administrative Assistant, or relevant role required

Proficient use of various office based software including Microsoft Office suite

**Salary**: $22.00-$28.12 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Profit sharing
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Brockville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 3 years (required)

Work Location: One location